Finding Text
Finding 2023-003: Equipment and Real Property Management – Finding Research and Development Cluster Various Assistance Listing Numbers Award Period: June 1, 2022 – May 31, 2023 Criteria: 2 CFR section 200.313(d)(2) requires that a physical inventory of the property must be taken andthe results reconciled with the property records at least once every two years. Condition: The University did not take an inventory for the year ended May 31, 2022 or May 31, 2023. Context: Grants staff was unable to timely complete a physical inventory count of federally funded propertydue to other conflicting responsibilities. Cause: The University closed in March 2020 at the onset of the COVID-19 pandemic through August 2021.During that time, access to campus buildings was restricted which prevented completion of a physicalinventory. the Office of Research & Development was short staffed and was focusing on dealing with dayto-day operations, which continued to limit the ability to conduct a physical inventory. At the start of theFY22 year, the staff was focused on the post-merger integration and pre-Workday implementationconversions, which further delayed the ability/capacity to conduct a physical inventory. Effect: The campus closing caused delays in many processes and the required inventory was not taken. Questioned costs: None. Recurring finding: No. Recommendations: We recommend that management resume the inventory counting every two years. Views of Responsible Officials: See management’s corrective action plan on page 51.