Finding Text
Finding No. 2022-005: Cash Disbursements and Classifications (Material Weakness) Statement of condition Allowable costs Activities allowed or unallowed During the year ended June 30, 2022, the Organization: ? did not properly capitalize certain expenditures as fixed assets in accordance with the Organization's capitalization policy; ? did not properly classify certain expenditures between expense accounts; ? did not properly classify certain capitalized charges between fixed asset accounts; ? recorded expenses that relate to, and were recorded in, the year ended June 30, 2021; ? did not properly cut off disbursements at fiscal year end, resulting in expenses not being recorded within the current audit period; and ? did not accurately record gross potential rent, due to and from affiliates, and receivables. Criteria The Regulatory Agreement requires the Organization to maintain the books on a U.S. GAAP basis, including properly classified expenses and fixed assets, complete accrued expenditures, proper capitalization of fixed assets, and accurate recording of revenue, due to and from affiliates, and receivables. Cause Review procedures were not sufficient to ensure the Organization's books were maintained on a U.S. GAAP basis. Effect Failure to maintain the books on a U.S. GAAP basis could result in improper financial and HUD reporting. Recommendation Management should revisit and enhance its internal controls and procedures over subsequent expenditures to ensure expenses are captured in the correct fiscal period. Management should implement an additional period-end review to ensure proper classification of expenses and fixed assets, complete accrued expenditures, proper capitalization of fixed assets, and accurate recording of revenue, due to and from affiliates, and receivables. Identification of repeat finding The finding is a repeat of Finding No. 2021-005. Auditor non-compliance code S - Internal control deficiencies Questioned costs None Finding resolution status In process Reporting views of responsible officials and planned corrective actions Management will ensure that moving forward there are controls in place to ensure expenses are captured in the correct fiscal period and that at year end there is a final review of the transactions to ensure that everything is not only properly entered, but properly classified as well.