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REFERENCE: 2022-003 ? Student Financial Assistance ? Enrollment Reporting Federal Agency: U.S. Department of Education Program: Student Financial Assistance Cluster Award(s): Federal Pell Grant; Federal Work-Study Federal Supplemental Educational Opportunity Grants Assistance Listing Number(s): 84.063; 84.033; 84.007 Award Year: July 2021 through June 20, 2022 CRITERIA: Schools are required to confirm and report to the National Student Loan Data System (?NSLDS?) the enrollment status of students who receive federal funds. Enrollment information is used to determine the borrower?s eligibility for in-school status, deferment, interest subsidy, and grace period. Enrollment changes, such as a change from full-time to half-time status, graduation, withdrawal, or an approved leave of absence, are changes that need to be reported. The enrollment information is merged into the NSLDS database and reported to guarantors, lenders, and servicers of student loans. CONDITION: The certification date for all records tested, with the exception of one, was not within 60 days of the change in enrollment. A previous employee mistakenly submitted a previous semesters data to the National Student Clearinghouse, which had old data. As a result, the National Student Clearinghouse had to rerun all files submitted from the Fall of 2020 end of term through April 2022 to rebuild the incorrect student records. As a result of this, the dates were not within the required timeframe. QUESTIONED COSTS: None. CAUSE/EFFECT: The office of Student Financial Aid relies on the National Student Clearinghouse to report enrollment changes to the NSLDS. The effective administration of Title IV funds could be impacted when changes in students? enrollment are not reported timely and accurately. The accuracy of enrollment information is important, as a student's enrollment status determines eligibility for in-school status, deferment, grace period, and repayments. Due to the inaccurate submission of the student files, the enrollment reporting dates were not within the required timeframe. RECOMMENDATION: We recommend the College enhance its controls and revise its procedures to ensure that not only are status changes reported to the Clearinghouse, but also that the enrollment changes are reported appropriately from the National Student Clearinghouse to NSLDS. VIEW OF RESONSIBLE OFFICIALS: Management concurs with this finding and will reassess and implement controls to ensure that timely and accurate enrollment reporting is made.