REFERENCE 2022-002 ? Student Financial Assistance ? Return of Title IV Funds Federal Agency: U.S. Department of Education Program: Student Financial Assistance Cluster Award(s) Federal Pell Grant Assistance Listing Number(s): 84.063 Award Year: July 2021 through June 20, 2022 CRITERIA: 34 CFR part 668 establishes rules governing the student withdrawal process including the return of unearned Title IV aid within 45 days of a student?s withdrawal. CONDITION: Through our Return of Title IV Funds testing, we noted 1 out of 15 selections for which the students began attendance but subsequently withdrew and their unearned title IV funds were not returned within 45 days of the withdrawal date. QUESTIONED COSTS: $668 CAUSE/EFFECT: The incorrect withdrawal date was inadvertently entered into Banner by admissions when they updated the withdrawal code. They system was showing a withdrawal date over the 60% threshold, but the withdrawal form the student and SFA office signed was prior to the 60% threshold date. As such, the required return of funds was not calculated timely and the College was not in compliance with the Return of Title IV Funds requirements. RECOMMENDATION: The auditor recommends the College enhance its controls and incorporate multiple individuals in the process to ensure that Title IV refunds are calculated and made timely. VIEW OF RESONSIBLE OFFICIALS: Management concurs with this finding and will reassess controls, review these accounts and implement controls to ensure that timely calculations and refunds are made.
REFERENCE: 2022-003 ? Student Financial Assistance ? Enrollment Reporting Federal Agency: U.S. Department of Education Program: Student Financial Assistance Cluster Award(s): Federal Pell Grant; Federal Work-Study Federal Supplemental Educational Opportunity Grants Assistance Listing Number(s): 84.063; 84.033; 84.007 Award Year: July 2021 through June 20, 2022 CRITERIA: Schools are required to confirm and report to the National Student Loan Data System (?NSLDS?) the enrollment status of students who receive federal funds. Enrollment information is used to determine the borrower?s eligibility for in-school status, deferment, interest subsidy, and grace period. Enrollment changes, such as a change from full-time to half-time status, graduation, withdrawal, or an approved leave of absence, are changes that need to be reported. The enrollment information is merged into the NSLDS database and reported to guarantors, lenders, and servicers of student loans. CONDITION: The certification date for all records tested, with the exception of one, was not within 60 days of the change in enrollment. A previous employee mistakenly submitted a previous semesters data to the National Student Clearinghouse, which had old data. As a result, the National Student Clearinghouse had to rerun all files submitted from the Fall of 2020 end of term through April 2022 to rebuild the incorrect student records. As a result of this, the dates were not within the required timeframe. QUESTIONED COSTS: None. CAUSE/EFFECT: The office of Student Financial Aid relies on the National Student Clearinghouse to report enrollment changes to the NSLDS. The effective administration of Title IV funds could be impacted when changes in students? enrollment are not reported timely and accurately. The accuracy of enrollment information is important, as a student's enrollment status determines eligibility for in-school status, deferment, grace period, and repayments. Due to the inaccurate submission of the student files, the enrollment reporting dates were not within the required timeframe. RECOMMENDATION: We recommend the College enhance its controls and revise its procedures to ensure that not only are status changes reported to the Clearinghouse, but also that the enrollment changes are reported appropriately from the National Student Clearinghouse to NSLDS. VIEW OF RESONSIBLE OFFICIALS: Management concurs with this finding and will reassess and implement controls to ensure that timely and accurate enrollment reporting is made.
REFERENCE: 2022-003 ? Student Financial Assistance ? Enrollment Reporting Federal Agency: U.S. Department of Education Program: Student Financial Assistance Cluster Award(s): Federal Pell Grant; Federal Work-Study Federal Supplemental Educational Opportunity Grants Assistance Listing Number(s): 84.063; 84.033; 84.007 Award Year: July 2021 through June 20, 2022 CRITERIA: Schools are required to confirm and report to the National Student Loan Data System (?NSLDS?) the enrollment status of students who receive federal funds. Enrollment information is used to determine the borrower?s eligibility for in-school status, deferment, interest subsidy, and grace period. Enrollment changes, such as a change from full-time to half-time status, graduation, withdrawal, or an approved leave of absence, are changes that need to be reported. The enrollment information is merged into the NSLDS database and reported to guarantors, lenders, and servicers of student loans. CONDITION: The certification date for all records tested, with the exception of one, was not within 60 days of the change in enrollment. A previous employee mistakenly submitted a previous semesters data to the National Student Clearinghouse, which had old data. As a result, the National Student Clearinghouse had to rerun all files submitted from the Fall of 2020 end of term through April 2022 to rebuild the incorrect student records. As a result of this, the dates were not within the required timeframe. QUESTIONED COSTS: None. CAUSE/EFFECT: The office of Student Financial Aid relies on the National Student Clearinghouse to report enrollment changes to the NSLDS. The effective administration of Title IV funds could be impacted when changes in students? enrollment are not reported timely and accurately. The accuracy of enrollment information is important, as a student's enrollment status determines eligibility for in-school status, deferment, grace period, and repayments. Due to the inaccurate submission of the student files, the enrollment reporting dates were not within the required timeframe. RECOMMENDATION: We recommend the College enhance its controls and revise its procedures to ensure that not only are status changes reported to the Clearinghouse, but also that the enrollment changes are reported appropriately from the National Student Clearinghouse to NSLDS. VIEW OF RESONSIBLE OFFICIALS: Management concurs with this finding and will reassess and implement controls to ensure that timely and accurate enrollment reporting is made.
REFERENCE: 2022-003 ? Student Financial Assistance ? Enrollment Reporting Federal Agency: U.S. Department of Education Program: Student Financial Assistance Cluster Award(s): Federal Pell Grant; Federal Work-Study Federal Supplemental Educational Opportunity Grants Assistance Listing Number(s): 84.063; 84.033; 84.007 Award Year: July 2021 through June 20, 2022 CRITERIA: Schools are required to confirm and report to the National Student Loan Data System (?NSLDS?) the enrollment status of students who receive federal funds. Enrollment information is used to determine the borrower?s eligibility for in-school status, deferment, interest subsidy, and grace period. Enrollment changes, such as a change from full-time to half-time status, graduation, withdrawal, or an approved leave of absence, are changes that need to be reported. The enrollment information is merged into the NSLDS database and reported to guarantors, lenders, and servicers of student loans. CONDITION: The certification date for all records tested, with the exception of one, was not within 60 days of the change in enrollment. A previous employee mistakenly submitted a previous semesters data to the National Student Clearinghouse, which had old data. As a result, the National Student Clearinghouse had to rerun all files submitted from the Fall of 2020 end of term through April 2022 to rebuild the incorrect student records. As a result of this, the dates were not within the required timeframe. QUESTIONED COSTS: None. CAUSE/EFFECT: The office of Student Financial Aid relies on the National Student Clearinghouse to report enrollment changes to the NSLDS. The effective administration of Title IV funds could be impacted when changes in students? enrollment are not reported timely and accurately. The accuracy of enrollment information is important, as a student's enrollment status determines eligibility for in-school status, deferment, grace period, and repayments. Due to the inaccurate submission of the student files, the enrollment reporting dates were not within the required timeframe. RECOMMENDATION: We recommend the College enhance its controls and revise its procedures to ensure that not only are status changes reported to the Clearinghouse, but also that the enrollment changes are reported appropriately from the National Student Clearinghouse to NSLDS. VIEW OF RESONSIBLE OFFICIALS: Management concurs with this finding and will reassess and implement controls to ensure that timely and accurate enrollment reporting is made.
REFERENCE 2022-002 ? Student Financial Assistance ? Return of Title IV Funds Federal Agency: U.S. Department of Education Program: Student Financial Assistance Cluster Award(s) Federal Pell Grant Assistance Listing Number(s): 84.063 Award Year: July 2021 through June 20, 2022 CRITERIA: 34 CFR part 668 establishes rules governing the student withdrawal process including the return of unearned Title IV aid within 45 days of a student?s withdrawal. CONDITION: Through our Return of Title IV Funds testing, we noted 1 out of 15 selections for which the students began attendance but subsequently withdrew and their unearned title IV funds were not returned within 45 days of the withdrawal date. QUESTIONED COSTS: $668 CAUSE/EFFECT: The incorrect withdrawal date was inadvertently entered into Banner by admissions when they updated the withdrawal code. They system was showing a withdrawal date over the 60% threshold, but the withdrawal form the student and SFA office signed was prior to the 60% threshold date. As such, the required return of funds was not calculated timely and the College was not in compliance with the Return of Title IV Funds requirements. RECOMMENDATION: The auditor recommends the College enhance its controls and incorporate multiple individuals in the process to ensure that Title IV refunds are calculated and made timely. VIEW OF RESONSIBLE OFFICIALS: Management concurs with this finding and will reassess controls, review these accounts and implement controls to ensure that timely calculations and refunds are made.
REFERENCE: 2022-003 ? Student Financial Assistance ? Enrollment Reporting Federal Agency: U.S. Department of Education Program: Student Financial Assistance Cluster Award(s): Federal Pell Grant; Federal Work-Study Federal Supplemental Educational Opportunity Grants Assistance Listing Number(s): 84.063; 84.033; 84.007 Award Year: July 2021 through June 20, 2022 CRITERIA: Schools are required to confirm and report to the National Student Loan Data System (?NSLDS?) the enrollment status of students who receive federal funds. Enrollment information is used to determine the borrower?s eligibility for in-school status, deferment, interest subsidy, and grace period. Enrollment changes, such as a change from full-time to half-time status, graduation, withdrawal, or an approved leave of absence, are changes that need to be reported. The enrollment information is merged into the NSLDS database and reported to guarantors, lenders, and servicers of student loans. CONDITION: The certification date for all records tested, with the exception of one, was not within 60 days of the change in enrollment. A previous employee mistakenly submitted a previous semesters data to the National Student Clearinghouse, which had old data. As a result, the National Student Clearinghouse had to rerun all files submitted from the Fall of 2020 end of term through April 2022 to rebuild the incorrect student records. As a result of this, the dates were not within the required timeframe. QUESTIONED COSTS: None. CAUSE/EFFECT: The office of Student Financial Aid relies on the National Student Clearinghouse to report enrollment changes to the NSLDS. The effective administration of Title IV funds could be impacted when changes in students? enrollment are not reported timely and accurately. The accuracy of enrollment information is important, as a student's enrollment status determines eligibility for in-school status, deferment, grace period, and repayments. Due to the inaccurate submission of the student files, the enrollment reporting dates were not within the required timeframe. RECOMMENDATION: We recommend the College enhance its controls and revise its procedures to ensure that not only are status changes reported to the Clearinghouse, but also that the enrollment changes are reported appropriately from the National Student Clearinghouse to NSLDS. VIEW OF RESONSIBLE OFFICIALS: Management concurs with this finding and will reassess and implement controls to ensure that timely and accurate enrollment reporting is made.
REFERENCE: 2022-003 ? Student Financial Assistance ? Enrollment Reporting Federal Agency: U.S. Department of Education Program: Student Financial Assistance Cluster Award(s): Federal Pell Grant; Federal Work-Study Federal Supplemental Educational Opportunity Grants Assistance Listing Number(s): 84.063; 84.033; 84.007 Award Year: July 2021 through June 20, 2022 CRITERIA: Schools are required to confirm and report to the National Student Loan Data System (?NSLDS?) the enrollment status of students who receive federal funds. Enrollment information is used to determine the borrower?s eligibility for in-school status, deferment, interest subsidy, and grace period. Enrollment changes, such as a change from full-time to half-time status, graduation, withdrawal, or an approved leave of absence, are changes that need to be reported. The enrollment information is merged into the NSLDS database and reported to guarantors, lenders, and servicers of student loans. CONDITION: The certification date for all records tested, with the exception of one, was not within 60 days of the change in enrollment. A previous employee mistakenly submitted a previous semesters data to the National Student Clearinghouse, which had old data. As a result, the National Student Clearinghouse had to rerun all files submitted from the Fall of 2020 end of term through April 2022 to rebuild the incorrect student records. As a result of this, the dates were not within the required timeframe. QUESTIONED COSTS: None. CAUSE/EFFECT: The office of Student Financial Aid relies on the National Student Clearinghouse to report enrollment changes to the NSLDS. The effective administration of Title IV funds could be impacted when changes in students? enrollment are not reported timely and accurately. The accuracy of enrollment information is important, as a student's enrollment status determines eligibility for in-school status, deferment, grace period, and repayments. Due to the inaccurate submission of the student files, the enrollment reporting dates were not within the required timeframe. RECOMMENDATION: We recommend the College enhance its controls and revise its procedures to ensure that not only are status changes reported to the Clearinghouse, but also that the enrollment changes are reported appropriately from the National Student Clearinghouse to NSLDS. VIEW OF RESONSIBLE OFFICIALS: Management concurs with this finding and will reassess and implement controls to ensure that timely and accurate enrollment reporting is made.
REFERENCE: 2022-003 ? Student Financial Assistance ? Enrollment Reporting Federal Agency: U.S. Department of Education Program: Student Financial Assistance Cluster Award(s): Federal Pell Grant; Federal Work-Study Federal Supplemental Educational Opportunity Grants Assistance Listing Number(s): 84.063; 84.033; 84.007 Award Year: July 2021 through June 20, 2022 CRITERIA: Schools are required to confirm and report to the National Student Loan Data System (?NSLDS?) the enrollment status of students who receive federal funds. Enrollment information is used to determine the borrower?s eligibility for in-school status, deferment, interest subsidy, and grace period. Enrollment changes, such as a change from full-time to half-time status, graduation, withdrawal, or an approved leave of absence, are changes that need to be reported. The enrollment information is merged into the NSLDS database and reported to guarantors, lenders, and servicers of student loans. CONDITION: The certification date for all records tested, with the exception of one, was not within 60 days of the change in enrollment. A previous employee mistakenly submitted a previous semesters data to the National Student Clearinghouse, which had old data. As a result, the National Student Clearinghouse had to rerun all files submitted from the Fall of 2020 end of term through April 2022 to rebuild the incorrect student records. As a result of this, the dates were not within the required timeframe. QUESTIONED COSTS: None. CAUSE/EFFECT: The office of Student Financial Aid relies on the National Student Clearinghouse to report enrollment changes to the NSLDS. The effective administration of Title IV funds could be impacted when changes in students? enrollment are not reported timely and accurately. The accuracy of enrollment information is important, as a student's enrollment status determines eligibility for in-school status, deferment, grace period, and repayments. Due to the inaccurate submission of the student files, the enrollment reporting dates were not within the required timeframe. RECOMMENDATION: We recommend the College enhance its controls and revise its procedures to ensure that not only are status changes reported to the Clearinghouse, but also that the enrollment changes are reported appropriately from the National Student Clearinghouse to NSLDS. VIEW OF RESONSIBLE OFFICIALS: Management concurs with this finding and will reassess and implement controls to ensure that timely and accurate enrollment reporting is made.