Finding 34017 (2022-005)

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Requirement
P
Questioned Costs
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Year
2022
Accepted
2023-08-29
Audit: 31085
Organization: City of Oelwein (IA)

AI Summary

  • Core Issue: The City did not request a required audit for federal expenditures over $750,000, violating federal regulations.
  • Impacted Requirements: Compliance with U.S. Code of Federal Regulations §200.501, which mandates audits for entities exceeding federal spending thresholds.
  • Recommended Follow-Up: Establish a tracking process for federal expenditures and communicate with auditors prior to the audit to ensure compliance.

Finding Text

Single Audit Process Criteria ? Title 2, U.S. Code of Federal Regulations ?200.501 states that an entity that expends $750,000 or more during the non-Federal entity?s fiscal year in Federal awards, they must have a single audit or program-specific audit conducted for that year in accordance with the provision in ?200.501. Condition ? The City had over $750,000 in federal expenditures in the current year and did not request an audit in accordance with Uniform Guidance. Cause ?The City?s management did not track expenditures of federal awards for the year ended June 30, 2022 to determine what federal audit requirements applied if any. Were it not for our recommendation that an Audit in accordance with Uniform Guidance was required, it may have been missed. Effect ? The City?s internal control over compliance with federal audit requirements was inadequate. Recommendation ? The City should establish a process to track the dollar amount of federal expenditures that were spent during the year to determine if an audit in accordance with uniform guidance is required. This should be done and communicated with the auditors before audit work begins. Corrective Action ? The City will work on a formal process for tracking all federal grants. The city has always been cognizant of this rule and did inform the auditors when the audit was being performed. The City Administrator feels strongly that this requirement was met. Conclusion ? Response accepted.

Corrective Action Plan

The City will establish a process to track the total dollar amount of federal awards spent during each year.

Categories

Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
97.044 Assistance to Firefighters Grant $761,905
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $317,930
10.766 Community Facilities Loans and Grants $264,282
20.106 Airport Improvement Program $79,129
21.019 Coronavirus Relief Fund $44,776
45.310 Grants to States $5,000
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $4,699