Finding 33535 (2022-001)

Significant Deficiency
Requirement
C
Questioned Costs
-
Year
2022
Accepted
2023-01-02
Audit: 29766
Organization: Afton Central School District (NY)

AI Summary

  • Core Issue: The FS-25 for ARP ESSER 3 inaccurately includes expenses from other grants, leading to inflated reported expenditures.
  • Impacted Requirements: Expenditures reported must align with the general ledger for ARP ESSER 3, ensuring accuracy in federal grant reimbursement.
  • Recommended Follow-Up: Complete separate FS-25s for each grant to ensure only relevant expenditures are reported for reimbursement.

Finding Text

Findings ? Financial Statement Audit None noted Findings and Questioned Costs ? Major Federal Award Programs Condition: The FS-25 completed for ARP ESSER 3 contains expenditures included expenses from other Education Stabilization grants. Criteria: Expenditures reported on the ARP ESSER 3 FS-25 are higher than end of year general ledger ARP ESSER 3 expenditure amount. This is due to District reporting expenditure from other grants on the ARP ESSER 3 FS-25. Cause: Due to timing of application approval and purchasing of grant budgeted items, District filed for reimbursement on one (1) FS-25 instead of four (4) individual ARP FS-25s Effect or Potential Effect: Inaccurate federal grant expenditure reimbursement. Known Questioned Costs: None noted. Recommendations: FS-25s should only be completed for expenditure reimbursement for items directly pertaining to the specific grant. Grant reimbursement should not be grouped, but rather individual FS-25s completed for each grant containing only expenditures applicable to the grant.

Corrective Action Plan

November 30, 2022 NYS Education Department Office of Audit Services 89 Washington Ave. Room 524 EB Albany, NY 12234 Dear Sir/Madame: The purpose of this correspondence is to provide your office with the Afton Central School District?s response to the management letter as written by district auditors. D?Arcangelo & Cp, LLP. Po Box 4300 Rome, NY 13440 Federal fund single audit: 2022-001 -Inaccurate federal grant expenditure reimbursement The Auditor recommends FS-25?s be completed for expenditure reimbursement for items directly pertaining to the specific grant. Grant reimbursement should not be grouped, but rather individual FS-25?s completed for each grant containing only expenditures applicable to the grant. District Response: Planned Action: The district has corrected the accounting software account codes to separate out the 4 parts of the ARP ESSER 3 grant. This will allow the district to complete the FS-25?s accurately. Contact Person Responsible for corrective action: Kristyn DeGroat, Business Manager Date of Completion: April 1, 2022

Categories

Cash Management Reporting

Other Findings in this Audit

  • 33536 2022-001
    Significant Deficiency
  • 33537 2022-001
    Significant Deficiency
  • 33538 2022-001
    Significant Deficiency
  • 33539 2022-001
    Significant Deficiency
  • 33540 2022-001
    Significant Deficiency
  • 609977 2022-001
    Significant Deficiency
  • 609978 2022-001
    Significant Deficiency
  • 609979 2022-001
    Significant Deficiency
  • 609980 2022-001
    Significant Deficiency
  • 609981 2022-001
    Significant Deficiency
  • 609982 2022-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.425 Covid-19 Education Stabilization Fund $180,450
10.553 School Breakfast Program $84,271
84.010 Title I Grants to Local Educational Agencies $43,323
10.555 National School Lunch Program $33,767
84.425 Coivd-19 Education Stabilization Fund $24,193
84.367 Improving Teacher Quality State Grants $20,479
84.424 Student Support and Academic Enrichment Program $14,058
84.027 Special Education_grants to States $12,994
10.559 Summer Food Service Program for Children $12,229
84.358 Rural Education $11,479
84.173 Special Education_preschool Grants $4,133
10.649 Pandemic Ebt Administrative Costs $601