FAC Explorer

Finding 29902 (2022-002)

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Requirement
L
Questioned Costs
-
Year
2022
Accepted
2023-05-07
Audit: 25600
Organization: Town of Cape Elizabeth (ME)
Auditor: Runyon Kersteen Ouellette

AI Summary

  • Core Issue: Missing manual meal count sheets for several schools during specific months, which are required for claims review.
  • Impacted Requirements: Records must be kept for three years post-claim submission, as mandated by the Department of Agriculture.
  • Recommended Follow-Up: Management should implement a system to ensure all supporting documentation for monthly claims is properly retained.

Finding Text

2022-002 U.S. Department of Agriculture, Assistance Listing #10.555-10.559 Child Nutrition Cluster for the period July 1, 2021 through June 30, 2022 Criteria: The Department of Agriculture requires that data used in the claims review process to be maintained on file. Records are required to be retained for a period of three years after submission of the final claim for reimbursement for the fiscal year. Condition: The School Department was unable to locate manual meal count sheets for all schools for the month of October 2021, for two of the schools for the month of November 2021, and for one of the schools for December 2021. Cause: Manual sheets were used to track meal counts during the months in question, which were not retained in support of the monthly claim forms. Effect: Failure to maintain such records may be grounds for denial of reimbursement for meals served and/or administrative costs claimed during the period covered by the records in question. Recommendation: Management should ensure that supporting documentation for all monthly claims are retained as required. Questioned Costs: None

Categories

Cash Management School Nutrition Programs

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
10.555 National School Lunch Program $580,018
21.027 Covid - Coronavirus State and Local Fiscal Recovery Funds (arpa) $506,210
84.027 Local Entitlement $326,640
84.425 Covid - Elementary and Secondary Emergency Relief Funds #3 $179,977
10.553 School Breakfast Program $108,082
21.027 Covid - Child Care Stabilization Grants - Arpa $108,050
84.367 Title Iia Supporting Effective Instruction $41,690
84.010 Title Ia Disadvantaged $32,059
10.559 Summer Food Service $30,185
10.560 State Administrative Expense Funds (supply Chain Assistance) $29,992
10.555 Donated Commodities $28,315
84.027 Covid - Local Entitlement Arpa $28,014
97.036 Covid - Disaster Grants - Public Assistance (presidentially Declared Disasters) $17,391
16.034 Covid - Coronavirus Emergency Supplemental Funding $12,325
20.616 Hv Distracted Driving Enforcement $7,232
10.555 Healthy Meals $3,505
20.616 Click It Or Ticket $2,975
21.027 Covid - Library Grant - Arpa $2,500
10.649 Covid - Ebt Administrative Costs Grant (snap) $1,842
20.616 Drive Sober Or Get Pulled Over $526
84.425 Covid - Gear $500
16.738 Byrne Jag Grant $114