Finding Text
Student Financial Assistance Cluster U.S. Department of Education Federal Pell Grant Program 84.063 Award Year 2022 Criteria or Specific Requirement - Special Tests and Provisions: Return of Title IV Funds - When a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student?s withdrawal date and any refund of aid requirement (34 CFR 668.22(a)(1) through (a)(5)). Condition - The College utilized incorrect dates for calculation of a student?s refund, resulting in a variance in calculation of the student?s post-withdrawal disbursement. Questioned Costs - Error resulted in questioned costs of $9 for the Federal Pell Grant Program (ALN 84.063), calculated by independent recalculation of the student?s post-withdrawal disbursement. Context - Out of a population of nine that withdrew and had received federal aid, a sample of two students was selected for testing. During our testing, one student's refund calculation utilized incorrect dates, causing an error in the refund calculation. One other student?s refund calculation used an incorrect date; however, the student?s refund calculation was not impacted by the error. The sampling method was not, and was not intended to be, a statistically valid sample. Effect - The student?s post-withdrawal disbursement was calculated incorrectly for one student out of the two tested. Cause - Management oversight of the control in place to determine scheduled breaks. Identification as a Repeat Finding - No Recommendation - The College should have a procedure to review and lock down the scheduled breaks each year to determine the proper number of days for any refund calculations. Views of Responsible Officials and Planned Corrective Actions - 21-22 semester dates were input incorrectly by a previous DFA and have now been corrected for the 22-23 school year to reflect DOE (per FSA handbook) requirements.