Finding 24175 (2022-003)

2022-003 Accuracy of Federal Reports Criteria: 2 CFR Section 200.514(c) requires NPOs to maintain records that support the allocation of indirect costs to each Federal Award. These Federal reports include all activity of the reporting period supported by the applicable accounting or performance records and are fairly presented in accordance with governing requirements. Condition: The management was not able to provide accurate supporting schedule to corroborate the reports submitted to the funding agency. Cause of Condition: This is the first time that Cleveland Umadaop is subject to Single Audit. The management may not have a complete understanding of the requirements for documenting the support that should corroborate the reports submitted to the agency or may not be aware of the risks associated with not documenting their supporting schedules. Effect: Failure to provide accurate supporting documentation that matches the federal reports could result in non-compliance with the terms and conditions of the Federal Award. This may lead to the suspension or termination of the award, and the management may be required to return any funds that were improperly spent or may fail to receive the maximum allowable reimbursement for indirect costs. Questioned Cost: Not quantifiable. Recommendation: To avoid these potential effects, we recommend that it is important for the management to ensure that their federal reports are accurate and supported by appropriate documentation. This can be achieved by implementing strong internal controls and processes for managing and documenting costs, and by regularly reviewing and reconciling financial records to ensure that they are consistent with the federal reports submitted. Description of the Nature and Extent of Issues Reported: We considered material noncompliance of 5% of the total awards expended for the program amounting to $33,187.