Finding 231 (2022-008)

Significant Deficiency
Requirement
B
Questioned Costs
-
Year
2022
Accepted
2023-10-18

AI Summary

  • Core Issue: The College failed to comply with federal requirements for tracking and managing equipment purchased with FEMA funds.
  • Impacted Requirements: Lack of physical inventory and inadequate record-keeping for federally funded property, violating section 200.315 of the Uniform Guidance.
  • Recommended Follow-up: Implement proper inventory procedures and ensure compliance with federal guidelines for equipment management.

Finding Text

The College purchased equipment such as laptops, monitors, scanner, servers and refrigerators with federal funds from FEMA Vaccination Grant Program. During the audit, the College did not provide evidence of compliance with requirements established in the criteria section. The College did not prepare a physical inventory of the property and did not maintain records of the property acquired. Additionally, all equipment acquired was handed over to the Pass-through entity at their request and without following the procedures established in section 200.315 of the Uniform Guidance.

Corrective Action Plan

The College must train current staff appropriately including but not limited to knowledge in grant agreements and Uniform Guidance compliance. Establish internal staff to be direct supervisors in the management of funds, maintain effective controls including the internal purchase process of the college, if the College decides to request federal funds in a future.

Categories

Equipment & Real Property Management

Other Findings in this Audit

  • 224 2022-001
    Material Weakness Repeat
  • 225 2022-002
    Significant Deficiency Repeat
  • 226 2022-003
    Significant Deficiency Repeat
  • 227 2022-004
    Significant Deficiency Repeat
  • 228 2022-005
    Significant Deficiency
  • 229 2022-006
    Significant Deficiency Repeat
  • 230 2022-007
    Significant Deficiency Repeat
  • 232 2022-009
    Significant Deficiency
  • 233 2022-010
    Significant Deficiency Repeat
  • 576666 2022-001
    Material Weakness Repeat
  • 576667 2022-002
    Significant Deficiency Repeat
  • 576668 2022-003
    Significant Deficiency Repeat
  • 576669 2022-004
    Significant Deficiency Repeat
  • 576670 2022-005
    Significant Deficiency
  • 576671 2022-006
    Significant Deficiency Repeat
  • 576672 2022-007
    Significant Deficiency Repeat
  • 576673 2022-008
    Significant Deficiency
  • 576674 2022-009
    Significant Deficiency
  • 576675 2022-010
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $2.71M