Finding Text
2022-002 ?Return of Title IV (R2T4) - Scheduled Breaks Federal agency: U.S. Department of Education Federal program title: Student Financial Assistance Cluster Federal assistance listing numbers: 84.007, 84.033, 84.063, 84.268 Award period: 7/1/2021 ? 6/30/2022 Type of finding: Significant Deficiency in Internal Control Over Compliance, Other Matters Criteria or specific requirement: Once a student?s withdrawal date is determined, a school needs to calculate the percentage of the payment period of enrollment completed. Institutionally scheduled breaks of five or more consecutive days are excluded from the R2T4 calculation as periods of nonattendance and, therefore, do not affect the calculation of the amount of Federal Student Aid earned (34 CFR 668.22(f)(2)(i)). Condition: During our testing, it was noted the University?s process did not ensure scheduled breaks were properly factored in the R2T4 calculations for the Fall 2021 and Spring 2022 term. Questioned costs: $355. Context: During our testing, we noted 5 out of 7 instances where the University did not correctly factor in scheduled breaks to the R2T4 calculations for the Fall 2021 or Spring 2022 term. Cause: The University does not have a review process in place for the calculations to ensure scheduled breaks are properly factored into the R2T4 calculations. Effect: The University did not complete an accurate calculation as defined by Federal regulations. Repeat Finding: Yes, 2021-003. Auditors? Recommendation: We recommend the University review the R2T4 requirements and implement procedures to ensure scheduled breaks are properly factored into calculations. Part of this process should include review of calculations by another member of the Financial Aid office. Views of responsible officials: Management agrees with the finding and has developed a plan to correct the finding.