Finding Text
2022-001 ? National Student Loan Data System (NSLDS) Reporting Federal agency: U.S. Department of Education Federal program title: Student Financial Assistance Cluster Federal assistance listing numbers: 84.063, 84.268 Award period: 7/1/2021 ? 6/30/2022 Type of finding: Significant Deficiency in Internal Control Over Compliance, Other Matters Criteria or specific requirement: Per U.S. Department of Education (ED) regulations, all schools participating (or approved to participate) in the Federal Student Aid programs must have an arrangement to report student enrollment data to the NSLDS through a roster file. The school is required to report enrollment status at both the school and program level. The school is required to report changes in the student?s enrollment status, the effective date of the status and an anticipated completion date. An academic program is defined as the combination of the school?s Office of Postsecondary Education Identification (OPEID) number and the program?s Classification of Instructional Program (CIP) code, credential level, and published program length. ED requires the University to report changes in enrollment status and indicate the date that the changes occurred (34 CFR 685.309). Condition: Certain students? enrollment effective dates were not reported accurately to the NSLDS. Questioned costs: None. Context: During our testing, we noted 3 students out of a sample of 40 students were reported to the NSLDS with the incorrect enrollment effective date on the campus and program level records in the NSLDS and 1 student out of a sample of 40 was reported to the NSLDS with the incorrect enrollment effective date on the program level records only. Cause: The University was not using the last day of attendance as the students? effective date of the status change when reporting to the NSLDS. Effect: Inaccurate reporting to the NSLDS can result in incorrect determination of when the students? grace period should begin. Repeat Finding: Yes, 2021-001. Auditors? Recommendation: We recommend the University review its policies and procedures to ensure accurate effective dates are reported in both the campus and program level records submitted to the NSLDS. Views of responsible officials: Management agrees with the finding and has developed a plan to correct the finding.