FAC Explorer

Finding 22530 (2022-001)

-
Requirement
B
Questioned Costs
-
Year
2022
Accepted
2023-08-08
Audit: 21901
Organization: Town of York (ME)
Auditor: Runyon Kersteen Ouellette

AI Summary

  • Core Issue: Meal count records from schools did not match summary sheets or state claims, leading to potential inaccuracies in federal funding.
  • Impacted Requirements: Accurate meal counts are essential for calculating federal subsidies under the Child Nutrition Cluster.
  • Recommended Follow-Up: Management should verify that meal count documentation from schools aligns with totals reported to the State.

Finding Text

2022-001 U.S. Department of Agriculture, Assistance Listing #10.555-10.582 Child Nutrition Cluster for the period July 1, 2021 through June 30, 2022 Criteria: Accurate meal counts are required for the proper calculation of federal subsidy. Condition: There were six instances out of three months of claims in which the detailed tick sheets used by individual schools to track meal counts did not agree with either the summary tick sheets or the claim forms filed with the State of Maine. Cause: Manual sheets were used to track meal counts during the months in question, which are prone to error. Effect: The School Department may have not have been reimbursed for the correct amount of federal funds. Questioned Costs: None Recommendation: Management should ensure that supporting documentation from the individual schools for meal counts agree with the total meals reported to the State.

Corrective Action Plan

Management?s Response/Corrective Action Plan: The York School Nutrition Department followed recommended USDA & State guidelines to perform meal counting during the COVID 19 period with tick sheets. The data was entered into a spreadsheet so Whitney, the Nutrition Director, could apply for the funding. There were some data entry errors going from the manual sheet to the spreadsheet at the building level. Going forward we are back to using our POS system which declares a name with each and every meal, therefore meal counts are left to the computer system and error-free. We have corrected and moved forward in making sure we are claiming the meals on our sheets. As Tick Sheets are no longer allowable our entries are now accurate and will be moving forward as well.

Categories

School Nutrition Programs

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
10.555 National School Lunch Program $698,549
84.027 Special Education Grants to States $382,659
84.425 Covid - Elementary and Secondary School Emergency Relief Fund 2 $151,651
10.553 National School Breakfast Program $151,146
84.425 Covid - Elementary and Secondary School Emergency Relief Fund 3 $82,650
97.036 Covid - Disaster Grants - Public Assistance (4522dr) $82,070
84.367 Title Iia - Supporting Effective Instruction $68,518
84.027 Covid - Special Education Grants to States - Arp $59,142
97.036 Covid - Disaster Grants - Public Assistance (vaccination Center) $52,012
84.425 Covid - Elementary and Secondary School Emergency Relief Fund 1 $48,823
84.010 Title Ia - Basic Disadvantaged Program $47,211
10.555 National School Lunch Program - Donated Commodities $39,946
10.560 Child Nutrition Supply Chain Assistance $31,760
10.582 Fresh Fruits and Veggies $28,638
10.559 National School Lunch Program - Summer Program $19,369
16.034 Covid 19 - Coronavirus Emergency Supplemental Funding Program $13,150
84.425 Covid - Esser II State Activities (lms) $10,890
20.616 Ride Team $8,746
84.173 Preschool $8,165
10.555 National School Lunch Program - Healthy Meals $6,818
84.002 Adult Education Family Literacy Grant $4,104
20.616 2022 Drug Recognition Expert (dre) $3,867
20.616 2021 Drug Recognition Expert (dre) $3,001
10.649 Covid - Pandemic Ebt $2,456
20.616 State and Community Highway Safety (distracted Driving) $2,384
20.600 State and Community Highway Safety (data Driven Speed Enforcement) $1,743
20.616 State and Community Highway Safety (evidence Based Impaired Driving) $785
16.588 Violence Against Women Formula Grants $482
20.616 State and Community Highway Safety (click It Or Ticket) $295