Finding 1820 (2021-007)

Material Weakness
Requirement
ABELN
Questioned Costs
-
Year
2021
Accepted
2023-11-14

AI Summary

  • Core Issue: The Authority failed to provide necessary audit evidence, leading to a disclaimer of opinion on the Housing Voucher Cluster program compliance.
  • Impacted Requirements: Compliance with Activities Allowed or Unallowed, Allowable Costs, Eligibility, Reporting, and Special Tests was not determinable.
  • Recommended Follow-Up: Management should enhance internal controls to ensure asset security and accurate financial reporting to prevent future discrepancies.

Finding Text

Finding Number: 2021-007 Assistance Listing Number and Title: AL # 14.871 - Section 8 Housing Choice Vouchers/Housing Voucher Cluster Federal Award Identification Number / Year: 2021 Federal Agency: U.S. Department of Housing and Urban Development Compliance Requirements: Activities Allowed or Unallowed, Allowable Costs/Cost Principles, Eligibility Reporting Special Tests & Provisions Pass-Through Entity: N/A Repeat Finding from Prior Audit? No Material Weakness Sound accounting practices require that when designing the public office’s system of internal control and the specific control activities, management should ensure adequate security of assets and records, and verify the existence and valuation of assets and liabilities and periodically reconcile them to the accounting records. As noted in Finding 2021-004, the Authority was unable to provide audit evidence to support the completeness of the amounts reported on the financial statements, bank reconciliation differences, as well as certain transactions, including fraudulent transactions. Due to lack of audit evidence, the necessary adjustments to the financial statements for the issue identified in Finding 2021-004 were undeterminable and we were unable to express an opinion on the Authority’s accompanying financial statements or determine the completeness of the amounts reported on the Schedule of Expenditures of Federal Awards. As a result, we were also unable to obtain audit evidence supporting the completeness of the populations for testing the program compliance requirements, and unable to determine whether the Authority complied with the Activities Allowed or Unallowed, Allowable Cost / Cost Principles, Eligibility, Reporting or Special Tests and Provisions compliance requirements. Therefore, we have issued a disclaimer of opinion on the Housing Voucher Cluster program compliance. See Finding 2021-004 in Section 2 above. Government Auditing Standards also requires us to report this finding in this section of this Schedule.

Corrective Action Plan

Finding Number: 2021-007 Planned Corrective Action: The new Fiscal Procedure Manual addresses reconciliation of cash, bank to book and sets the procedure for staff to complete monthly reconciliations which are to be reviewed by the Executive Director always and periodically presented to the Board for review. The finding for Adjustment will be forwarded to the engaged accounting firm for assessment and advice on how to accomplish that. Anticipated Completion Date: June 30, 2023 Responsible Contact Person: Stan W. Popp, Acting Executive Director

Categories

Allowable Costs / Cost Principles HUD Housing Programs Reporting Special Tests & Provisions Subrecipient Monitoring Eligibility Material Weakness

Other Findings in this Audit

  • 1818 2021-005
    Material Weakness
  • 1819 2021-006
    Material Weakness
  • 1821 2021-005
    Material Weakness
  • 1822 2021-006
    Material Weakness
  • 1823 2021-007
    Material Weakness
  • 578260 2021-005
    Material Weakness
  • 578261 2021-006
    Material Weakness
  • 578262 2021-007
    Material Weakness
  • 578263 2021-005
    Material Weakness
  • 578264 2021-006
    Material Weakness
  • 578265 2021-007
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
14.850 Public and Indian Housing $410,977
14.238 Shelter Plus Care $271,083
14.896 Family Self-Sufficiency Program $41,494
14.871 Section 8 Housing Choice Vouchers $37,873