Finding Text
Finding No. 2022-001: Lack of record keeping ? significant deficiency Criteria: Management of El Paso Leadership Academy (Academy) is responsible for maintaining proper documentation relating to substitute teachers and timesheets for part-time staff to ensure proper payment and authorization. Condition: One timesheet was not approved and pay rate support could not be provided. In addition, multiple substitutes were missing ?Absence for Duty Forms? on dates tested Cause: There was a lack of records kept to ensure proper authorization was obtained and proper amounts were charged to the grant. Effect: Proper documentation was not maintained to support time worked for a part-time employee and several substitute teachers. Recommendation: We recommend the Academy ensure all timesheets have proper authorization, all payrates are approved and documentation is maintained, and ?Absence for Duty Reports? are maintained for all substitute teachers.