Finding 1240810 (2026-001)

Material Weakness Repeat Finding
Requirement
C
Questioned Costs
-
Year
2026
Accepted
2026-10-21
Audit: 415131
Organization: Rodman Commons INC (RI)

AI Summary

  • Core Issue: The Corporation missed a $661 payment for the replacement reserve, affecting compliance with regulatory requirements.
  • Impacted Requirements: Monthly payments into the replacement reserve and mortgage escrow accounts are mandatory unless waived by HUD.
  • Recommended Follow-Up: Improve cash flow management and promptly submit reimbursement claims to ensure timely payments and compliance.

Finding Text

Finding 2026-001: Supportive Elderly Housing Section 202 Condition: The Corporation fell short on the replacement reserve and mortgage escrow monthly payments. Criteria: The Corporation is required to have 12 monthly payments funded into the replacement reserve and mortgage escrow account. For the replacement reserve account, there was a shortfall of $661 that was missing for the year ended June 30, 2026. Payments are an ongoing obligation, unless waived by HUD. Cause: Poor cash flow from the Corporation does not always allow all bills to be paid in a timely manner. Effect: The Corporation is not in compliance with the provisions of the Regulatory agreement. Recommendation: In periods of high repair expenditures, prompt submission of replacement reserve reimbursement claims will help replenish operating funds. This will enhance the Corporation’s ability to meet its monthly replacement reserve and other obligations. Views of Responsible Officials and Planned Corrective Actions: Corrective action will be implemented immediately with more thorough oversight over monthly replacement reserve and escrow disbursements.

Corrective Action Plan

Finding 2026-001: Supportive Elderly Housing Section 202 –Assistance Lising # 14.157 Recommendation: In periods of high repair expenditures, prompt submission of replacement reserve reimbursement claims will help replenish operating funds. This will enhance the Corporation’s ability to meet its monthly replacement reserve and other obligations. Action Taken: Corrective action will be implemented immediately with more thorough oversight over monthly replacement reserve and escrow disbursements.

Categories

Cash Management HUD Housing Programs Internal Control / Segregation of Duties Special Tests & Provisions

Other Findings in this Audit

  • 1240811 2026-002
    Material Weakness Repeat
  • 1240812 2026-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.157 SUPPORTIVE HOUSING FOR THE ELDERLY $103,946