Finding Text
Condition: Four out of the six tenant files tested had the following items missing: copy of current lease (4), security deposit did not agree to security deposit listing (4), birth certificate (1), unit inspection (1) and pre rental application (1). Criteria: Tenant files should be maintained with all required documentation. Cause: The Corporation does not have internal controls in place to ensure that tenant files are properly maintained. Effect: The Corporation is no longer in compliance with its Project Rental Assistance Contract. Recommendation: The Corporation should design and implement internal controls to ensure that all tenant files have proper documentation. Views of Responsible Officials and Planned Corrective Actions: Management is in agreement with the auditor’s findings. Management will ensure tenant file inspections are completed on an annual basis.