Finding Text
CONDITION/ CONTEXT: The Authority did not submit AMCCs by the reporting deadline, within ninety days of the final expenditure date, for Capital Fund Program (CFP) grant numbers VA36P022501-19 and VA36P022501-21. CRITERIA: Upon expenditures by the PHA of all funds, or termination by HUD of the activities funded in a modernization or development program, a PHA shall submit the closeout forms, including the Actual Modernization Cost Certificate (AMCC), to their local HUD field office for review and approval. PHAs must submit the AMCC within ninety days after the expenditure deadline. QUESTIONED COSTS: There are no questioned costs related to this finding. EFFECT: The delay in submitting closeout forms to HUD could impair the Authority’s ability to properly record CFP activity and participate in future HUD programs, thereby impairing the Authority’s ability to fund capital improvements. CAUSE: The Authority’s process for closing CFP grants did not include an effective mechanism to track and monitor AMCC submittal deadlines. RECOMMENDATION: We recommend that the Authority update its checklist for closing CFP grants to include a method of tracking the deadline for AMCC submittal at the beginning of the grant and monitoring that deadline throughout the grant period.