Finding 1238543 (2025-007)

Material Weakness Repeat Finding
Requirement
F
Questioned Costs
-
Year
2025
Accepted
2026-09-30
Audit: 413420
Organization: Central Community Transit (MN)

AI Summary

  • Core Issue: The Transit Board lacks a policy for maintaining records on federally acquired equipment.
  • Impacted Requirements: This affects compliance with Uniform Guidance on property and equipment record-keeping.
  • Recommended Follow-Up: Implement policies and procedures for proper record maintenance to ensure compliance.

Finding Text

Uniform Guidance Audit Property and Equipment Requirements Federal Agency: Department of Transportation Federal Program: Formula Grants for Rural Areas and Tribal Transit Program Assistance Listing Number: 20.509 Federal Award Identification Number and Year: MN-2020-020-01, MN-2023-045-00 Pass-Through Agency: Minnesota Department of Transportation Pass-Through Number: MN-2020-020-01, MN-2023-045-00 Award Period: Year Ended December 31, 2025 Compliance Requirements Affected: Property and Equipment Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Criteria or specific requirement: Equipment acquired under federal awards needs to have proper maintenance of records including description, source of funding, who holds title, acquisition date, cost, percentage of Federal agency participation in the cost, location, use and condition, and any disposition data. Condition: There is no policy or procedure in place for proper maintenance of records. Questioned Costs: None Context: The Transit Board does not have a policy or procedure in place. Cause: Employee turnover in the Transit Director position. Effect: They are not in compliance with the Uniform Guidance audit requirements. Repeat Finding: Yes, 2024-006 Recommendation: We recommend the Transit Board put policies and procedures in place around proper maintenance of records for equipment acquired under federal awards. Views of responsible officials: There is no disagreement with the audit finding.

Corrective Action Plan

UNIFORM GUIDANCE AUDIT REPORTING REQUIREMENTS Federal Agency: Department of Transportation Federal Program: Formula Grants for Rural Areas and Tribal Transit Program Assistance Listing Number: 20.509 Federal Award Identification Number and Year: MN-2020-020-01, MN-2023-045-00 Pass-Through Agency: Minnesota Department of Transportation Pass-Through Number: MN-2020-020-01, MN-2023-045-00 Award Period: Year Ended December 31, 2025 Compliance Requirement: Property and Equipment Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Recommendation: Equipment acquired under federal awards needs to have proper maintenance of records including description, source of funding, who holds title, acquisition date, cost, percentage of Federal agency participation in the cost, location, use and condition, and any disposition data. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Transit Board will continue to work on the maintenance of records for property and equipment acquired under federal awards. Name of the contact person responsible for corrective action: Kathy Schultz, Executive Director Planned completion date for corrective action plan: June 30, 2027

Categories

Significant Deficiency Equipment & Real Property Management Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1238535 2025-005
    Material Weakness Repeat
  • 1238536 2025-006
    Material Weakness Repeat
  • 1238537 2025-007
    Material Weakness Repeat
  • 1238538 2025-005
    Material Weakness Repeat
  • 1238539 2025-006
    Material Weakness Repeat
  • 1238540 2025-007
    Material Weakness Repeat
  • 1238541 2025-005
    Material Weakness Repeat
  • 1238542 2025-006
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
20.513 ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH DISABILITIES $127,120
20.509 FORMULA GRANTS FOR RURAL AREAS AND TRIBAL TRANSIT PROGRAM $76,380
20.500 FEDERAL TRANSIT CAPITAL INVESTMENT GRANTS $73,968
93.044 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART B, GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $71,152
20.526 BUSES AND BUS FACILITIES FORMULA, COMPETITIVE, AND LOW OR NO EMISSIONS PROGRAMS $32,121
84.126 REHABILITATION SERVICES VOCATIONAL REHABILITATION GRANTS TO STATES $836