Finding 1235988 (2025-001)

Material Weakness Repeat Finding
Requirement
G
Questioned Costs
-
Year
2025
Accepted
2026-09-22

AI Summary

  • Core Issue: Internal controls over compliance for earmarking IRP loan funds were inadequate, leading to loans exceeding established limits.
  • Impacted Requirements: One loan funded 100% of a project (limit is 75%), and another recipient received loans exceeding the $400,000 cap.
  • Recommended Follow-Up: Implement compliance checklists for loan package reviews and clearly itemize funding sources before approval.

Finding Text

Finding 2025-001 Earmarking of Intermediary Relending Funds Condition and Criteria: During the current year audit, we discovered deficiencies in internal controls over compliance related to earmarking of Intermediary Relending Program (IRP) loan funds. One IRP loan funded 100% of an ultimate recipient project. IRP loans are limited to 75% of an ultimate recipient project. A second ultimate recipient had IRP loans in excess of the maximum of $400,000 during the year ended December 31, 2025 (the loans were paid off before December 31, 2025). Cause: There was inadequate review of loan packages prior to approval. Effect: The effect of these deficiencies in internal controls was one loan that exceeded the 75% funding guidance by $30,000. Additionally, one ultimate recipient received IRP loans that exceeded the $400,000 maximum by $81,779. Recommendation: We recommend the Organization use compliance checklists to conduct a review of each loan package prior to approval and separately itemize each funding source included in a loan package.

Corrective Action Plan

2025-001 EARMARKING OF INTERMEDIARY RELENDING FUNDS Recommendation: We recommend the Organization use compliance checklists to conduct a review of each loan package prior to approval and separately itemize each funding source included in a loan package. Action Taken: We concur with the recommendation, and it was implemented effective 4/15/2026. If the U.S. Department of Agriculture has questions regarding this plan, please call me, Christy Cummings Dawson, at (406) 257-7711.

Categories

Matching / Level of Effort / Earmarking

Programs in Audit

ALN Program Name Expenditures
10.382 MEAT AND POULTRY INTERMEDIARY LENDING PROGRAM $8.65M
10.767 INTERMEDIARY RELENDING PROGRAM $2.60M
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $913,127
10.720 INFRASTRUCTURE INVESTMENT AND JOBS ACT COMMUNITY WILDFIRE DEFENSE GRANTS $645,871
66.818 BROWNFIELDS MULTIPURPOSE, ASSESSMENT, REVOLVING LOAN FUND, AND CLEANUP COOPERATIVE AGREEMENTS $343,512
10.697 STATE & PRIVATE FORESTRY HAZARDOUS FUEL REDUCTION PROGRAM $196,498
12.002 PROCUREMENT TECHNICAL ASSISTANCE FOR BUSINESS FIRMS $86,447
10.664 COOPERATIVE FORESTRY ASSISTANCE $59,513