Finding 1235866 (2025-003)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-09-21
Audit: 411501
Organization: City of Spearfish (SD)

AI Summary

  • Core Issue: Significant adjustments of about $240,000 were made to the SEFA for pre-award grant expenditures.
  • Impacted Requirements: Compliance with reporting standards for the Airport Improvement Program #20.106.
  • Recommended Follow-Up: Ensure pre-award expenditures are accurately reported on the SEFA in future fiscal years.

Finding Text

2025-003 FINDING: Schedule of Expenditures of Federal Awards (SEFA) Adjustments Federal Program Affected: Airport Improvement Program #20.106 Compliance Requirement: Reporting Questioned Costs: None Condition/Cause: Material adjustments were made to the SEFA. Criteria/Effect: The 2025 SEFA was adjusted by approximately $240,000 to report pre-award grant expenditures. Repeat Finding from Prior Year: No Recommendation: The City should ensure that pre-award expenditures are included on the SEFA when spent outside the current fiscal year. Response/Corrective Action Plan: The City agrees with the above finding. See Corrective Action Plan.

Corrective Action Plan

2025-003 FINDING: Schedule of Expenditures of Federal Awards (SEFA) Adjustments Responsible Officials: Michelle DeNeui, Finance Officer Corrective Action Plan: Management will implement a year-end SEFA preparation and review process using the accrual basis of accounting. The process will include reviewing grant expenditures by the period incurred; reconciling SEFA amounts to the general ledger, grant reimbursement requests, and subsequent-year reimbursements; identifying and excluding prior-year expenditures unless allowed by grant terms; including currentyear expenditures reimbursed after year-end; and documenting review and approval before audit fieldwork. Anticipated Completion Date: Ongoing

Categories

Reporting

Other Findings in this Audit

  • 1235863 2025-003
    Material Weakness Repeat
  • 1235864 2025-003
    Material Weakness Repeat
  • 1235865 2025-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $431,354
20.106 AIRPORT IMPROVEMENT PROGRAM, INFRASTRUCTURE INVESTMENT AND JOBS ACT PROGRAMS, AND COVID-19 AIRPORTS PROGRAMS $388,181
20.939 SAFE STREETS AND ROADS FOR ALL $151,234
16.710 PUBLIC SAFETY PARTNERSHIP AND COMMUNITY POLICING GRANTS $16,747