Finding Text
HVC PIC Submissions Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Voucher Cluster Assistance Listing Number: 14.871/14.879 Federal Award Identification Number and Year: NE 001; 2025 Award Period: January 1, 2025 – December 31, 2025 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or Specific Requirement: HUD-50058, Family Report (OMB No. 2577-0083) – The PHA is required to submit this form electronically to HUD each time the PHA completes an issuance, admission, annual reexamination, interim reexamination, portability move-in, expiration, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158). Condition: Out of 60 HUD-50058’s tested for PIC submissions, 8 HUD-50058 PIC uploads contained errors or were not uploaded timely. Questioned Costs: The timeliness of submitting HUD-50058’s into the PIC system does not have an impact on the HAP calculation. Context: During the testing of 60 tenant files for PIC submissions, the following exceptions were noted: • 2 instances where the HUD-50058 could not be located in the PIC system. • 6 instances where PIC was not submitted within 90 days of the effective date. Cause: The Authority failed to submit accurate information into the PIC system within 90 days of the effective date of the HUD-50058. Effect: The Authority is not in compliance with federal regulations regarding PIC submission requirements determined by HUD. Repeat Finding: The finding is a repeat of a finding in the immediate prior year. Prior year finding number was 2024-003. Recommendation: We recommend that the Authority designate an individual to ensure accurate HUD-50058 information is input into the PIC system timely. Views of Responsible Officials: There is no disagreement with the audit finding.