Finding Text
Federal Program: Student Financial Assistance Cluster Federal Assistance Listing Number: 84.063, 84.033, 84.038, 84.007, 84.268, 84.379 Federal Agency: Department of Education (DOE) Federal Award Numbers: P063P242023, P033A243392, Unknown, P007A243392, P268K252023, P379T0972023; Award Year: 2025 Criteria: Institutions participating in the Title IV programs are required to report enrollment status changes, including student withdrawals, to the National Student Loan Data System (NSLDS) accurately and within the required reporting timeframe. Enrollment information must reflect the student's actual effective date of withdrawal and be reported no later than 60 days from the date the institution becomes aware of the status change. Condition: Of the forty student records tested for NSLDS withdrawal reporting, we identified the following: • One student where the effective date of withdrawal was reported as the end of the semester rather than the student's actual withdrawal date. • Six students where the effective date of withdrawal was reported as the date the student was notified rather than the actual effective withdrawal date. • One student where the student's withdrawal was not reported timely and was not included on the first enrollment roster following the withdrawal. As a result, eight student records contained inaccurate or untimely withdrawal reporting information submitted to NSLDS. The sample was not intended to be, and was not, a statistically valid sample. Cause: The institution's procedures and controls for determining and reporting withdrawal dates to NSLDS were not operating effectively to ensure that the actual effective date of withdrawal was reported accurately and that enrollment status changes were reported timely. Effect: Inaccurate or delayed reporting to NSLDS may result in incorrect enrollment information being maintained in federal systems, which could affect loan servicing activities, deferment eligibility, and the Department of Education's monitoring of student enrollment status. Questioned Costs: None reported Context: Controls did not operate properly for the University to timely and accurately report withdrawal information to NSLDS. Repeat Finding: No Recommendation: We recommend that the University evaluate its processes and controls to ensure withdrawal reporting information submitted to NSLDS is accurate and timely. Views of Responsible Officials: Management agrees with the finding. See management's corrective action plan.