Finding 1219133 (2025-003)

Material Weakness Repeat Finding
Requirement
B
Questioned Costs
-
Year
2025
Accepted
2026-06-26

AI Summary

  • Core Issue: There are significant deficiencies in payroll controls due to inadequate reviews and approvals.
  • Impacted Requirements: Allocation sheets must be accurate and approved before payroll processing to prevent errors.
  • Recommended Follow-Up: Ensure thorough review and approval of allocation sheets and formulas before running payroll.

Finding Text

Finding 2025-003: Compliance finding and significant deficiency over compliance and financial reporting Information on universe: Payroll control testing Sample Size: Five employees selected for internal control testing. Identification of repeat finding: Yes, 2024-006 Condition: Lack of adequate reviews and approvals on time allocated and charged to the property due to calculation errors, using old allocation sheets and not receiving information timely. Criteria: Allocation sheets should be reviewed and approved for accuracy and completeness prior to payroll being run. Effect: The property could be charged the wrong amounts for payroll. Context: Auditor selected timesheets for payroll control testing. Cause: Lack of review and approvals. Recommendation: Allocation sheets and formulas should be reviewed in detail and approved prior to payroll being run.

Corrective Action Plan

Finding 2025-003 Plan: The Director of Affordable Housing will ensure that her staff submit allocation sheets each pay period. The Director will review the allocation sheets for accuracy, and the Director will approve the allocation sheets before submitting to Payroll for processing. The Chief Operating Officer will ensure that the Director of Affordable Housing submits an allocation sheet each pay period. The COO will check the allocation sheet for accuracy before approving the allocation sheet and submitting to Payroll for processing. The allocation sheet submitted will include detailed information on the job duties performed during that pay period by the staff member submitting the allocation sheet. Anticipated Completion Date: 12/31/2025 Contact: Jackie Oliveira, Director of Affordable Housing

Categories

Internal Control / Segregation of Duties Allowable Costs / Cost Principles Reporting Significant Deficiency

Other Findings in this Audit

  • 1219128 2025-002
    Material Weakness Repeat
  • 1219129 2025-002
    Material Weakness Repeat
  • 1219130 2025-004
    Material Weakness Repeat
  • 1219131 2025-004
    Material Weakness Repeat
  • 1219132 2025-003
    Material Weakness Repeat
  • 1219134 2025-005
    Material Weakness Repeat
  • 1219135 2025-005
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.157 SUPPORTIVE HOUSING FOR THE ELDERLY $1.86M