Finding 1218030 (2024-004)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-06-20
Audit: 404207
Organization: Papa Ola Lokahi (HI)
Auditor: KKDLY LLC

AI Summary

  • Core Issue: The Organization failed to submit required single audit reports and the Data Collection Form on time due to the resignation of its independent auditor.
  • Impacted Requirements: Non-compliance with Uniform Guidance submission deadlines for federal awards, specifically for the year ended June 30, 2024.
  • Recommended Follow-Up: Implement stronger internal controls to ensure timely submission of audit reports and compliance with Uniform Guidance requirements.

Finding Text

Significant Deficiency Finding No. 2024-004: Reporting U.S. Department of Health and Human Services Substance Abuse and Mental Health Services Federal Assistance Listing Number 93.243. U.S. Department of Health and Human Services Health Care for Native Hawaiians Federal Assistance Listing Number 93.932. Criteria A non-Federal entity that expends $750,000 or more in Federal awards during the year must have a single audit conducted in accordance with 2 CFR §200.514. Pursuant to 2 CFR §200.512, the audit must be completed and Form SF-SAC: Data Collection Form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditors’ report(s), or nine months after year end of the audit period. Condition Due to the unexpected resignation of its independent auditor, we noted that the Organization has not submitted the single audit reports required by the Uniform Guidance, including the Data Collection Form to the Federal Audit Clearinghouse for the year ended June 30, 2024, within the stipulated nine months after the end of the audit period. Cause The Organization has not adhered to established Uniform Guidance terms and conditions regarding the submission dates of the single audit reports and Data Collection Form for the year ended June 30, 2024. Effect The Organization is not in compliance with the Uniform Guidance terms and conditions regarding the submission dates of the single audit report and Data Collection Form for the year ended June 30, 2024. Identification of a Repeat Finding This finding was reported as a federal award finding in the immediately previous audit as Finding No. 2023-004. Recommendation We recommend that the Organization incorporate internal controls and comply with the Uniform Guidance with respect to the submission deadline of single audit reports and the Data Collection Form.

Corrective Action Plan

Views of Responsible Officials and Planned Corrective Action The Organization concurred with the prior year (2023-004) and current year renumbered recommendation (2024-004), acknowledging that the unexpected resignation of the former independent auditor (January 2023), and the domino effect of a delay in securing a new independent auditor (April 2023) continue to challenge the Organization, however, the Organization notes the status and progress of the following single audits: • June 30, 2022, filed in the Federal Audit Clearinghouse (FAC) in February 2025. • June 30, 2023, filed in the FAC in March 2026. • June 30, 2024, final review by Board in progress, projected filing in the FAC in June 2026. • June 30, 2025, engagement field work in progress with projected filing date no later than September 2026. • June 30, 2026, engagement letter signed with scheduled field work to commence after the June 30, 2025, audit FAC filing; projected to be completed with related FAC filing, no later than March 2027. The Organization notes the corrective actions that have been implemented, regarding internal controls to ensure compliance with the Uniform Guidance with respect to the submission deadline of single audit reports and the Data Collection Form: A. Internal Controls in Practice Since Inception of New Auditor Engagement – April 2023. As noted in the prior year corrective action response, the Organization established internal compliance controls related to the timely submission of single audit reports. Such process and review controls are implemented by the director of administrative operations, chief of staff (since December 2024), and chief executive officer; and subsequently communicated to the Board finance sub-committee and full Board, including the documented Board action(s) taken (e.g., Board agenda, minutes). B. Financial Policies and Procedures – May 2025. By May 2025, the Organization completed financial policies related to: implementation of significant accounting policies, internal control environment, cash and banking, cash disbursements and check issuance, payroll processes, procure to pay and revenue recognition policies, processes and procedures. Note the internal control policy of the Organization documents process and review controls, which were already in practice, applying to the timely filing of single audit reports. The current practices of the Organization, to the present period of the report dated June 17, 2026 is consistent with established process and review controls for timely submission of single audit reports.

Categories

Reporting Significant Deficiency Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1218007 2024-002
    Material Weakness Repeat
  • 1218008 2024-002
    Material Weakness Repeat
  • 1218009 2024-002
    Material Weakness Repeat
  • 1218010 2024-002
    Material Weakness Repeat
  • 1218011 2024-002
    Material Weakness Repeat
  • 1218012 2024-002
    Material Weakness Repeat
  • 1218013 2024-002
    Material Weakness Repeat
  • 1218014 2024-002
    Material Weakness Repeat
  • 1218015 2024-003
    Material Weakness Repeat
  • 1218016 2024-003
    Material Weakness Repeat
  • 1218017 2024-003
    Material Weakness Repeat
  • 1218018 2024-003
    Material Weakness Repeat
  • 1218019 2024-003
    Material Weakness Repeat
  • 1218020 2024-003
    Material Weakness Repeat
  • 1218021 2024-003
    Material Weakness Repeat
  • 1218022 2024-003
    Material Weakness Repeat
  • 1218023 2024-004
    Material Weakness Repeat
  • 1218024 2024-004
    Material Weakness Repeat
  • 1218025 2024-004
    Material Weakness Repeat
  • 1218026 2024-004
    Material Weakness Repeat
  • 1218027 2024-004
    Material Weakness Repeat
  • 1218028 2024-004
    Material Weakness Repeat
  • 1218029 2024-004
    Material Weakness Repeat
  • 1218031 2024-005
    Material Weakness Repeat
  • 1218032 2024-005
    Material Weakness Repeat
  • 1218033 2024-005
    Material Weakness Repeat
  • 1218034 2024-005
    Material Weakness Repeat
  • 1218035 2024-005
    Material Weakness Repeat
  • 1218036 2024-005
    Material Weakness Repeat
  • 1218037 2024-005
    Material Weakness Repeat
  • 1218038 2024-005
    Material Weakness Repeat
  • 1218039 2024-006
    Material Weakness Repeat
  • 1218040 2024-006
    Material Weakness Repeat
  • 1218041 2024-006
    Material Weakness Repeat
  • 1218042 2024-006
    Material Weakness Repeat
  • 1218043 2024-006
    Material Weakness Repeat
  • 1218044 2024-006
    Material Weakness Repeat
  • 1218045 2024-006
    Material Weakness Repeat
  • 1218046 2024-006
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.243 SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES PROJECTS OF REGIONAL AND NATIONAL SIGNIFICANCE $1.24M
84.362 NATIVE HAWAIIAN EDUCATION $710,867
93.932 NATIVE HAWAIIAN HEALTH CARE SYSTEMS $281,520
93.387 NATIONAL AND STATE TOBACCO CONTROL PROGRAM $94,587
45.311 NATIVE AMERICAN AND NATIVE HAWAIIAN LIBRARY SERVICES $59,054
93.837 CARDIOVASCULAR DISEASES RESEARCH $21,218
93.110 SPECIAL PROJECTS OF REGIONAL AND NATIONAL SIGNIFICANCE $20,590
93.421 STRENGTHENING PUBLIC HEALTH SYSTEMS AND SERVICES THROUGH NATIONAL PARTNERSHIPS TO IMPROVE AND PROTECT THE NATION€™S HEALTH $18,362
93.185 IMMUNIZATION RESEARCH, DEMONSTRATION, PUBLIC INFORMATION AND EDUCATION TRAINING AND CLINICAL SKILLS IMPROVEMENT PROJECTS $15,770