Finding Text
Finding No.: 2023-014 Federal Agency: U.S. Department of Education AL Program: 84.063 Federal Pell Grant Program Federal Award No.: P063P214572, P063P224572, P063P234572 Area: Reporting Questioned Costs: $0 Criteria: The College is required to submit origination records and disbursement records to the Common Origination and Disbursement (COD) system. Key items on origination records, if applicable, are: Social Security number, award amount, enrollment date, verification status code (when the applicant is selected for verification), transaction number, cost of attendance, and the “Academic Start Date” and “Academic End Date”. Key items on disbursement records are disbursement date and amount. Conditions: 1. For twenty-four (or 60%) of forty items tested, the cost of attendance reflected in the Origination Records is the cost of attendance for full-time students, even if the student’s enrollment status is three-quarters time, half time or less than half time. 2. For eighteen (or 45%) of forty items tested, the award amount reflected in the Origination Records do not agree with the award amount per Payment and Disbursement Schedules. Cause: The College lacks adequate internal controls over compliance with applicable federal regulations related to reporting, specifically the systematic review and updating of financial aid records. Effect: The College is in noncompliance with applicable reporting requirements. No questioned costs are presented as the finding relates to the reporting compliance requirement. Recommendation: College management should establish a systematic process for reviewing and updating the origination records prior to and/or after submission to COD system. Views of Auditee and Planned Corrective Actions: The College agrees with the finding and provides details in its Corrective Action Plan.