Finding 1215557 (2025-002)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-05-26
Audit: 402221
Organization: Nexus Recovery Center Inc. (TX)

AI Summary

  • Core Issue: There is a significant deficiency in internal controls over compliance for reporting on Block Grants and the SMART Innovation Program.
  • Impacted Requirements: Section 200 of the Code of Federal Regulations mandates robust internal controls for all required reporting submissions.
  • Recommended Follow-up: Management should establish and document a standard procedure for reviewing and approving all required reporting submissions before they are sent to the grantor.

Finding Text

Finding 2025‐002: Reporting – Significant deficiency in internal controls over compliance. Block Grants for Prevention and Treatment of Substance Abuse ALN 93.959 and SMART Innovation Program Criteria: Section 200 of the Code of Federal Regulations requires recipients to implement robust internal controls to ensure compliance for all required reporting submissions. Condition: Although the Organization has compensating controls in other compliance areas that helped prevent noncompliance over reporting, there were no specific controls regarding the review and approval of the required reporting submissions. Cause: The Organization did not have a standard procedure in place to review and approve the required reporting submissions prior to them being submitted to the grantor. Effect: The Organization’s required reporting submissions were not being reviewed and approved prior to submission in accordance with internal control procedures over compliance. Questioned Cost: None Recommendation: Management should implement controls to ensure documentation of review and approval prior to submission for all required reporting submissions is completed and retained.

Corrective Action Plan

Finding 2025-002: Reporting – Significant Deficiency in Internal Controls Over Compliance Programs: Block Grants for Prevention and Treatment of Substance Abuse (ALN 93.959) and SMART Innovation Program Management Response: Management concurs with the finding. Although grant reporting submissions were not subject to a formal documented secondary review and approval process prior to submission, compensating controls existed. The Chief Executive Officer and Controller were copied on submissions and reviewed amounts charged to grants as part of monthly financial reporting and close procedures. No instances of noncompliance or questioned costs were identified. To strengthen controls over compliance reporting, management has implemented a formal review and approval process requiring the Chief Executive Officer to review all grant invoices and reporting submissions prior to submission to the grantor. Documentation of review and approval will be maintained to evidence compliance with established procedures. Corrective Action Planned/Implemented: • Formalized secondary review and approval procedures for all grant reporting submissions prior to submission. • Chief Executive Officer review and approval now required before grant invoices and reports are submitted. • Documentation of review and approval retained to support compliance with internal control procedures. Responsible Party: Chief Executive Officer / Controller / Accounting Department Implementation Date: Implemented as of April 2026

Categories

Reporting Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1215548 2025-001
    Material Weakness Repeat
  • 1215549 2025-002
    Material Weakness Repeat
  • 1215550 2025-001
    Material Weakness Repeat
  • 1215551 2025-002
    Material Weakness Repeat
  • 1215552 2025-001
    Material Weakness Repeat
  • 1215553 2025-002
    Material Weakness Repeat
  • 1215554 2025-001
    Material Weakness Repeat
  • 1215555 2025-002
    Material Weakness Repeat
  • 1215556 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.959 BLOCK GRANTS FOR PREVENTION AND TREATMENT OF SUBSTANCE ABUSE $97,541