FAC Explorer

Finding 1215245 (2023-011)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2026-05-21
Audit: 401889
Organization: The County of Lebanon, Pennsylvania (PA)
Auditor: BOYER & RITTER LLC

AI Summary

  • Core Issue: The County failed to prepare Family Service Plans (FSP) within the required 60 days for 3 out of 15 families.
  • Impacted Requirements: Compliance with PA Code Title 55, Sections 3130.61 and 3130.63 regarding timely FSP preparation and reviews.
  • Recommended Follow-Up: Implement a tracking system to notify caseworkers of upcoming FSP deadlines to ensure compliance.

Finding Text

Finding 2023-011: DHS Special Tests – Family Service Plan Federal Agencies - U.S. Department of Health and Human Services Passed through PA Department of Human Services Assistance Listing Number: 93.658 Criteria: PA Code Title 55, Section 3130.61 and 3130.63 states that “The county agency shall prepare, within 60 days of accepting a family for service, a written family service plan for each family receiving services through the county agency. The county agency shall review service plans at least every 6 months.” Condition: The County provides services under the Children and Youth grant to eligible families. As a result, the County is required to prepare a Family Service Plan (FSP) for a family accepted for services within 60 days of acceptance and review at least every 6 months. The County did not complete an FSP within 60 days for 3 of the 15 families selected for testing. Cause: The County does not have a tracking mechanism that alerts caseworkers as to when family services plans are due based on when a family is accepted for services. Effect: The County could have provided services to individuals that did not relate to the established FSP. Questioned Costs: None Repeat Finding: No Recommendation: We recommend the County develop a tracking mechanism that will alert caseworkers of initial FSP due dates to ensure that all initial FSP’s are completed within the 60-day required timeframe. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.

Corrective Action Plan

Finding: 2023-011 Agency: Children & Youth Contact Person/Title: Erin Moyer. Administrator of Children & Youth Services Finding Title/Corrective Action: Special Tests and Provisions (DHS Special Tests - FSP) The Agency has a Timeframes Policy which outlines when ISP’s (FSP’s) are to be completed in accordance with state regulations. This late ISP (FSP) was an exception and is not a systemic Agency issue. Anticipated Completion Date: April 2026

Categories

Reporting Special Tests & Provisions

Other Findings in this Audit

  • 1215222 2023-004
    Material Weakness Repeat
  • 1215223 2023-004
    Material Weakness Repeat
  • 1215224 2023-004
    Material Weakness Repeat
  • 1215225 2023-004
    Material Weakness Repeat
  • 1215226 2023-004
    Material Weakness Repeat
  • 1215227 2023-004
    Material Weakness Repeat
  • 1215228 2023-003
    Material Weakness Repeat
  • 1215229 2023-003
    Material Weakness Repeat
  • 1215230 2023-004
    Material Weakness Repeat
  • 1215231 2023-004
    Material Weakness Repeat
  • 1215232 2023-005
    Material Weakness Repeat
  • 1215233 2023-005
    Material Weakness Repeat
  • 1215234 2023-006
    Material Weakness Repeat
  • 1215235 2023-006
    Material Weakness Repeat
  • 1215236 2023-007
    Material Weakness Repeat
  • 1215237 2023-007
    Material Weakness Repeat
  • 1215238 2023-008
    Material Weakness Repeat
  • 1215239 2023-008
    Material Weakness Repeat
  • 1215240 2023-009
    Material Weakness Repeat
  • 1215241 2023-009
    Material Weakness Repeat
  • 1215242 2023-010
    Material Weakness Repeat
  • 1215243 2023-010
    Material Weakness Repeat
  • 1215244 2023-011
    Material Weakness Repeat
  • 1215246 2023-002
    Material Weakness Repeat
  • 1215247 2023-002
    Material Weakness Repeat
  • 1215248 2023-002
    Material Weakness Repeat
  • 1215249 2023-002
    Material Weakness Repeat
  • 1215250 2023-002
    Material Weakness Repeat
  • 1215251 2023-002
    Material Weakness Repeat
  • 1215252 2023-002
    Material Weakness Repeat
  • 1215253 2023-002
    Material Weakness Repeat
  • 1215254 2023-002
    Material Weakness Repeat
  • 1215255 2023-002
    Material Weakness Repeat
  • 1215256 2023-002
    Material Weakness Repeat
  • 1215257 2023-002
    Material Weakness Repeat
  • 1215258 2023-002
    Material Weakness Repeat
  • 1215259 2023-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.023 EMERGENCY RENTAL ASSISTANCE PROGRAM $3.97M
93.563 CHILD SUPPORT SERVICES $1.67M
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM $844,650
93.569 COMMUNITY SERVICES BLOCK GRANT $443,675
20.205 HIGHWAY PLANNING AND CONSTRUCTION $347,714
97.036 DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) $289,120
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $207,069
93.959 BLOCK GRANTS FOR PREVENTION AND TREATMENT OF SUBSTANCE ABUSE $173,055
93.045 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART C, NUTRITION SERVICES $165,174
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $164,692
16.575 CRIME VICTIM ASSISTANCE $126,044
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $115,072
97.039 HAZARD MITIGATION GRANT $96,039
93.674 JOHN H. CHAFEE FOSTER CARE PROGRAM FOR SUCCESSFUL TRANSITION TO ADULTHOOD $86,687
97.042 EMERGENCY MANAGEMENT PERFORMANCE GRANTS $72,556
93.667 SOCIAL SERVICES BLOCK GRANT $72,276
93.053 NUTRITION SERVICES INCENTIVE PROGRAM $72,235
93.044 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART B, GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $58,610
20.505 METROPOLITAN TRANSPORTATION PLANNING AND STATE AND NON-METROPOLITAN PLANNING AND RESEARCH $57,960
84.181 SPECIAL EDUCATION-GRANTS FOR INFANTS AND FAMILIES $52,657
20.600 STATE AND COMMUNITY HIGHWAY SAFETY $52,656
93.788 OPIOID STR $47,130
93.658 FOSTER CARE TITLE IV-E $45,246
10.568 EMERGENCY FOOD ASSISTANCE PROGRAM (ADMINISTRATIVE COSTS) $41,735
20.616 NATIONAL PRIORITY SAFETY PROGRAMS $27,629
93.778 GRANTS TO STATES FOR MEDICAID $27,456
93.669 CHILD ABUSE AND NEGLECT STATE GRANTS $26,318
97.024 EMERGENCY FOOD AND SHELTER NATIONAL BOARD PROGRAM $21,343
93.659 ADOPTION ASSISTANCE $20,761
93.052 NATIONAL FAMILY CAREGIVER SUPPORT, TITLE III, PART E $19,201
93.645 STEPHANIE TUBBS JONES CHILD WELFARE SERVICES PROGRAM $13,712
93.043 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART D, DISEASE PREVENTION AND HEALTH PROMOTION SERVICES $11,538
93.324 STATE HEALTH INSURANCE ASSISTANCE PROGRAM $10,430
93.556 MARYLEE ALLEN PROMOTING SAFE AND STABLE FAMILIES PROGRAM $8,679
93.090 GUARDIANSHIP ASSISTANCE $8,394
93.071 MEDICARE ENROLLMENT ASSISTANCE PROGRAM $5,986
93.042 SPECIAL PROGRAMS FOR THE AGING, TITLE VII, CHAPTER 2, LONG TERM CARE OMBUDSMAN SERVICES FOR OLDER INDIVIDUALS $4,909
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $2,340
93.041 SPECIAL PROGRAMS FOR THE AGING, TITLE VII, CHAPTER 3, PROGRAMS FOR PREVENTION OF ELDER ABUSE, NEGLECT, AND EXPLOITATION $2,179
93.243 SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES PROJECTS OF REGIONAL AND NATIONAL SIGNIFICANCE $1,000
93.958 BLOCK GRANTS FOR COMMUNITY MENTAL HEALTH SERVICES $395