FAC Explorer

Finding 1215241 (2023-009)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2026-05-21
Audit: 401889
Organization: The County of Lebanon, Pennsylvania (PA)
Auditor: BOYER & RITTER LLC

AI Summary

  • Core Issue: The County failed to review the Individual Service Plan (ISP) for one child within the required six-month timeframe.
  • Impacted Requirements: ISPs must be developed within 30 days of admission and reviewed every six months to track progress.
  • Recommended Follow-Up: The County should create a uniform policy for caseworkers to ensure timely initiation and scheduling of ISP reviews.

Finding Text

Finding 2023-009: DHS Special Tests – Individual Service Plan Federal Agencies - U.S. Department of Health and Human Services Passed through PA Department of Human Services Assistance Listing Number: 93.658 Criteria: PA Code, Title 55, Chapters 3680.42 and 3800.225 state that “The agency must develop and implement an ISP for each child within 30 days of admission. The ISP must identify the daily care and treatment that will be provided to the child. The provider agency’s administrator, or a designee, must sign the ISP and a copy of the plan must be maintained in the client’s file. The client’s ISP must be formally reviewed at least once every six months to determine progress in achieving the established goals and objectives. A report on the child’s progress must be submitted at least quarterly to the county children and youth agency.” Condition: The County shall ensure that, within 30 days of acceptance for service, an ISP is developed and implemented for a child. The ISP shall identify the daily care and treatment which will be provided to the child. A client’s ISP shall be formally reviewed at least once every 6 months to determine progress in achieving the established goals and objectives. The County did not have a review within the last six months for 1 of the 15 individuals selected for testing. Cause: The County does not have a uniform policy that outlines when the process should be initiated by the caseworkers in order to ensure meetings are scheduled and held with individuals to meet the requirements. Effect: The County may have been providing the wrong type of service to individuals. Questioned Costs: None Repeat Finding: No Recommendation: We recommend the County develop a uniform policy for all caseworkers to follow to ensure the process is initiated early enough to meet the requirements. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package

Corrective Action Plan

Finding: 2023-009 Agency: Children & Youth Contact Person/Title: Erin Moyer. Administrator of Children & Youth Services Finding Title/Corrective Action: Special Tests and Provisions (DHS Special Tests - ISP) The Agency has a Timeframes Policy which outlines when ISP’s (FSP’s) are to be completed in accordance with state regulations. This late ISP (FSP) was an exception and is not a systemic Agency issue. Anticipated Completion Date: April 2026

Categories

Reporting Special Tests & Provisions

Other Findings in this Audit

  • 1215222 2023-004
    Material Weakness Repeat
  • 1215223 2023-004
    Material Weakness Repeat
  • 1215224 2023-004
    Material Weakness Repeat
  • 1215225 2023-004
    Material Weakness Repeat
  • 1215226 2023-004
    Material Weakness Repeat
  • 1215227 2023-004
    Material Weakness Repeat
  • 1215228 2023-003
    Material Weakness Repeat
  • 1215229 2023-003
    Material Weakness Repeat
  • 1215230 2023-004
    Material Weakness Repeat
  • 1215231 2023-004
    Material Weakness Repeat
  • 1215232 2023-005
    Material Weakness Repeat
  • 1215233 2023-005
    Material Weakness Repeat
  • 1215234 2023-006
    Material Weakness Repeat
  • 1215235 2023-006
    Material Weakness Repeat
  • 1215236 2023-007
    Material Weakness Repeat
  • 1215237 2023-007
    Material Weakness Repeat
  • 1215238 2023-008
    Material Weakness Repeat
  • 1215239 2023-008
    Material Weakness Repeat
  • 1215240 2023-009
    Material Weakness Repeat
  • 1215242 2023-010
    Material Weakness Repeat
  • 1215243 2023-010
    Material Weakness Repeat
  • 1215244 2023-011
    Material Weakness Repeat
  • 1215245 2023-011
    Material Weakness Repeat
  • 1215246 2023-002
    Material Weakness Repeat
  • 1215247 2023-002
    Material Weakness Repeat
  • 1215248 2023-002
    Material Weakness Repeat
  • 1215249 2023-002
    Material Weakness Repeat
  • 1215250 2023-002
    Material Weakness Repeat
  • 1215251 2023-002
    Material Weakness Repeat
  • 1215252 2023-002
    Material Weakness Repeat
  • 1215253 2023-002
    Material Weakness Repeat
  • 1215254 2023-002
    Material Weakness Repeat
  • 1215255 2023-002
    Material Weakness Repeat
  • 1215256 2023-002
    Material Weakness Repeat
  • 1215257 2023-002
    Material Weakness Repeat
  • 1215258 2023-002
    Material Weakness Repeat
  • 1215259 2023-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.023 EMERGENCY RENTAL ASSISTANCE PROGRAM $3.97M
93.563 CHILD SUPPORT SERVICES $1.67M
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM $844,650
93.569 COMMUNITY SERVICES BLOCK GRANT $443,675
20.205 HIGHWAY PLANNING AND CONSTRUCTION $347,714
97.036 DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) $289,120
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $207,069
93.959 BLOCK GRANTS FOR PREVENTION AND TREATMENT OF SUBSTANCE ABUSE $173,055
93.045 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART C, NUTRITION SERVICES $165,174
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $164,692
16.575 CRIME VICTIM ASSISTANCE $126,044
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $115,072
97.039 HAZARD MITIGATION GRANT $96,039
93.674 JOHN H. CHAFEE FOSTER CARE PROGRAM FOR SUCCESSFUL TRANSITION TO ADULTHOOD $86,687
97.042 EMERGENCY MANAGEMENT PERFORMANCE GRANTS $72,556
93.667 SOCIAL SERVICES BLOCK GRANT $72,276
93.053 NUTRITION SERVICES INCENTIVE PROGRAM $72,235
93.044 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART B, GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $58,610
20.505 METROPOLITAN TRANSPORTATION PLANNING AND STATE AND NON-METROPOLITAN PLANNING AND RESEARCH $57,960
84.181 SPECIAL EDUCATION-GRANTS FOR INFANTS AND FAMILIES $52,657
20.600 STATE AND COMMUNITY HIGHWAY SAFETY $52,656
93.788 OPIOID STR $47,130
93.658 FOSTER CARE TITLE IV-E $45,246
10.568 EMERGENCY FOOD ASSISTANCE PROGRAM (ADMINISTRATIVE COSTS) $41,735
20.616 NATIONAL PRIORITY SAFETY PROGRAMS $27,629
93.778 GRANTS TO STATES FOR MEDICAID $27,456
93.669 CHILD ABUSE AND NEGLECT STATE GRANTS $26,318
97.024 EMERGENCY FOOD AND SHELTER NATIONAL BOARD PROGRAM $21,343
93.659 ADOPTION ASSISTANCE $20,761
93.052 NATIONAL FAMILY CAREGIVER SUPPORT, TITLE III, PART E $19,201
93.645 STEPHANIE TUBBS JONES CHILD WELFARE SERVICES PROGRAM $13,712
93.043 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART D, DISEASE PREVENTION AND HEALTH PROMOTION SERVICES $11,538
93.324 STATE HEALTH INSURANCE ASSISTANCE PROGRAM $10,430
93.556 MARYLEE ALLEN PROMOTING SAFE AND STABLE FAMILIES PROGRAM $8,679
93.090 GUARDIANSHIP ASSISTANCE $8,394
93.071 MEDICARE ENROLLMENT ASSISTANCE PROGRAM $5,986
93.042 SPECIAL PROGRAMS FOR THE AGING, TITLE VII, CHAPTER 2, LONG TERM CARE OMBUDSMAN SERVICES FOR OLDER INDIVIDUALS $4,909
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $2,340
93.041 SPECIAL PROGRAMS FOR THE AGING, TITLE VII, CHAPTER 3, PROGRAMS FOR PREVENTION OF ELDER ABUSE, NEGLECT, AND EXPLOITATION $2,179
93.243 SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES PROJECTS OF REGIONAL AND NATIONAL SIGNIFICANCE $1,000
93.958 BLOCK GRANTS FOR COMMUNITY MENTAL HEALTH SERVICES $395