FAC Explorer

Finding 12148 (2022-001)

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Requirement
M
Questioned Costs
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Year
2022
Accepted
2023-03-29
Audit: 16217
Organization: Healthy Start (IL)
Auditor: Rosalie J Freidlin LTD

AI Summary

  • Core Issue: 25 out of 40 centers had monitor visits exceeding six months, violating the Sponsor's requirement.
  • Impacted Requirements: Timely monitor visits are essential; the criteria state visits should occur within six months.
  • Recommended Follow-Up: Establish a timetable for monitor visits and provide staff training to ensure compliance.

Finding Text

Condition: In a sample of 40 center reimbursement requests 25 of 40 centers, which represents 40 of 112 centers filing claims in fiscal year 2022 with the Sponsor, the period between the last monitor visit of fiscal year 2021 and the first monitor visit of fiscal year 2022 exceeded six months. Criteria: Sponsor should perform monitor visits within six months of the last monitor visit. Cause: Error was due to turnover of staff responsible for monitor visits. Effect: Requirement for procedure of monitor visits was not followed. Recommendation: We recommend that the Sponsor maintain a timetable for monitor visits which will facilitate the timely scheduling of monitor visits. Management response: Management will create a schedule which creates a reminder of upcoming deadlines and will provide additional training to staff.

Corrective Action Plan

Corrective Action Plan Fiscal Year September 30, 2022 2022-01 Condition:In a sample of 40 centers reimbursement requests 25 of 40 centers, which represents 40 of 112 centers filing claims in fiscal year 2022 with the Sponsor, the period between the last monitor visit of fiscal year 2021 and the first monitor visit of fiscal year 2022 exceed six months. Management response:Management had a decrease in staff due to Covid and had fewer monitors available to complete the monitor visits. Corrective action taken: Management has increased the staff to complete the monitor visits within the required time to avoid a six (6) month lapse between monitor visits of sites. In addition Management has created a software program of the schedule of all Centers to notify Management of the days left prior to a six (6) month lapse. The software will give an alert of the number of days remaining for each Center before it reaches the six (6) months and allow Management to facilitate the timely scheduling of monitor visits.

Categories

Cash Management

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
10.558 Child and Adult Care Food Program $4.49M