Finding Text
Condition: It was noted during the audit the Center was using outdated forms provided by the pass through agency to document program eligibility related to income and insurance documentation. Criteria: The pass-through agency, Michigan Department of Health and Human Services, provides a form for subrecipients to use for "Declaration of Residency/No Income or Support/Insurance Eligibility" (Form MDHHS-5422). When updated, previous versions are obsolete per MDHHS. Cause: The Center does not have a process in place to check for form updates published on the MDHHS website and relies upon emails or other notifications. Effect: Client eligibility could be improperly assessed in accordance with pass-through entity's requirements and state-wide plan. Perspective: This is a systemic finding. Repeat Finding: This is not a repeat finding. Recommendation: Encourage Program Director to periodically check for updates to forms and schedules being utilized for updates and ensure all staff are utilizing the correct versions.