FAC Explorer

Finding 1206070 (2025-001)

Material Weakness Repeat Finding
Requirement
E
Questioned Costs
-
Year
2025
Accepted
2026-04-07
Audit: 397963
Organization: School District of Beloit (WI)
Auditor: LAUTERBACH & AMEN LLP

AI Summary

  • Issue: The District lacks proper M-5 forms for several students.
  • Requirement: Signed and dated M-5 forms are mandatory for all students receiving Medicaid-billed services.
  • Recommendation: Ensure all required M-5 forms are collected and maintained to secure Medicaid reimbursements.

Finding Text

Condition: The District did not have appropriate M-5's on file for several students. Criteria: Districts are required to maintain a signed and dated M-5 form (Consent to Bill Wisconsin Medicaid) for each student who has services billed through Medicaid. Cause: District staff did not maintain proper documentation to bill Medicaid for students. Effect: Failing to obtain a signed and dated M-5 form could affect the reimbursements received by the District under the SBS Medicaid program.

Corrective Action Plan

Corrective Action Plan: The District acknowledges its lack of proper consent for billing and will continue to review its procedures for obtaining and maintaining consent forms to ensure that the District has appropriate permission to submit services for reimbursement through the SBS Medicaid System.

Categories

Cash Management

Programs in Audit

ALN Program Name Expenditures
84.027 SPECIAL EDUCATION GRANTS TO STATES $1.68M
93.778 GRANTS TO STATES FOR MEDICAID $1.31M
10.553 SCHOOL BREAKFAST PROGRAM $1.19M
84.425 EDUCATION STABILIZATION FUND $346,486
84.287 TWENTY-FIRST CENTURY COMMUNITY LEARNING CENTERS $319,781
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $261,814
84.365 ENGLISH LANGUAGE ACQUISITION STATE GRANTS $103,578
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $99,627
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $82,679
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $80,664
84.051 CAREER AND TECHNICAL EDUCATION -- NATIONAL PROGRAMS $45,000
10.555 NATIONAL SCHOOL LUNCH PROGRAM $29,300
10.582 FRESH FRUIT AND VEGETABLE PROGRAM $21,842
84.196 EDUCATION FOR HOMELESS CHILDREN AND YOUTH $15,277
10.173 SHEEP PRODUCTION AND MARKETING GRANT PROGRAM $14,923
10.574 TEAM NUTRITION GRANTS $5,998
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $2,000
93.354 PUBLIC HEALTH EMERGENCY RESPONSE: COOPERATIVE AGREEMENT FOR EMERGENCY RESPONSE: PUBLIC HEALTH CRISIS RESPONSE $1,046