Finding 1206 (2023-004)

Significant Deficiency Repeat Finding
Requirement
F
Questioned Costs
-
Year
2023
Accepted
2023-11-03
Audit: 2284
Auditor: Scheffel Boyle

AI Summary

  • Core Issue: The District mistakenly included items under $5,000 in capital outlay, violating its own capitalization policy.
  • Impacted Requirements: Capital outlay items must meet the $5,000 threshold as per the District's Fixed Asset Policy.
  • Recommended Follow-Up: Ensure future capital outlay costs comply with the $5,000 threshold to avoid similar oversights.

Finding Text

Equipment/Real Property Management. The District included items in capital outlay objects in both the general ledger and Illinois State Board of Education expenditure reports that were below the District's capitalization threshold of $5,000. No questioned costs. Of the five Education Stablization Fund grants with expenditures in the fiscal year, one of the grants included items below the capitalization threshold of $5,000 in capital outlay objects. The District did not follow its capitalization threshold as outlined in its Fixed Asset Policy. This was an oversight by management and the grant coordinator. The District should only include items greater than its $5,000 capitalization threshold in capital outlay objects in its general ledger, budgets, and expenditure reports filed with the Illinois State Board of Education. The District will ensure that all capital outlay costs exceed the $5,000 capitalization threshold.

Corrective Action Plan

Condition: During testing of the Education Stabilization Fund grant, it was noted that the District budgeted for and included items in capital outlay objects in both the general ledger and Illinois State Board of Education expenditure reports that were below the District’s capitalization threshold of $5,000. Recommendation: The District should only include items greater than its $5,000 capitalization threshold in capital outlay objects in its general ledger, budgets, and expenditure reports filed with the Illinois State Board of Education. Management Response: The District will ensure that all capital outlay costs exceed the $5,000 capitalization threshold. Anticipated Date of Completion: June 30, 2024

Categories

Equipment & Real Property Management

Other Findings in this Audit

  • 1205 2023-003
    Significant Deficiency Repeat
  • 1207 2023-005
    Significant Deficiency
  • 577647 2023-003
    Significant Deficiency Repeat
  • 577648 2023-004
    Significant Deficiency Repeat
  • 577649 2023-005
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.010 Title I Grants to Local Educational Agencies $3.28M
10.553 School Breakfast Program $760,124
84.367 Improving Teacher Quality State Grants $399,777
84.287 Twenty-First Century Community Learning Centers $272,406
84.027 Special Education_grants to States $199,520
93.778 Medical Assistance Program $190,044
10.560 State Administrative Expenses for Child Nutrition $178,123
32.009 Emergency Connectivity Fund Program $92,722
84.048 Career and Technical Education -- Basic Grants to States $80,115
10.555 National School Lunch Program $56,646
10.559 Summer Food Service Program for Children $36,844
84.173 Special Education_preschool Grants $32,286
84.425 Education Stabilization Fund $16,848
84.013 Title I State Agency Program for Neglected and Delinquent Children and Youth $9,321
10.649 Pandemic Ebt Administrative Costs $5,950