Finding Text
Condition: The City contracted for construction improvements on several projects without providing evidence that sealed bids were obtained and did not use the alternative procurement process.Criteria: As required by Minn. Statute Sec. 471.345 for contracts estimated to be over $175,000 are required to solicit sealed bids. Cause: The City contracted for construction improvements over the $175,000 but did not solicit sealed bids. Effect: Contracts in excess of $175,000 could be improperly awarded. Recommendation: The City must solicit bids or determine weighting criteria and be trained to utilize the alternative procurement process for construction projects that are estimated to be over $175,000. Documentation should be retained on the bidding process and results of the process. Discussions should also be included in the Council meeting minutes.