Finding Text
Findings reference number: 2025-003 - Title and AL Number of Federal Program: Supportive Housing for Persons with Disabilities, AL 14.181 - Type of finding: Compliance - Resolution Status: In process - Population size: N/A - Sample size: N/A - Repeat finding: No - Criteria: Under the Section 811 Project Rental Assistance program, the Project is responsible for establishing, maintaining, and protecting detailed, up-to-date tenant files in compliance with HUD Handbook 4350.3. - Condition: During the year ended December 31, 2025 four tenant move-out files of former tenants could not be located by the staff and management at the Project site. - Cause: Change in community director at site. - Effect: The Project is not in compliance with the compliance requirements of the program. - Noncompliance code: Z. Other - Questioned costs: None. - Reporting views of officials: Auditee agrees with the finding, - Context: This was noted while performing audit procedures on tenant eligibility during the audit. - Recommendation: Management should ensure that all tenant files are maintained in a safe and secure manner in accordance with HUD rules. - Auditee's comments: Auditee agrees with the finding, but asserts that this was a one-time incident where the previous community director, at the time of leaving, may have inadvertently destroyed or misplaced the files for tenants who had moved out. - Auditors' summary of auditee's comments: They are in agreement. Completion date: 12/31/26. - Response: Management will make sure to maintain all tenant files in a safe and secure manner.