Finding Text
Finding 2024-005 U.S. Department of Health and Human Services Assistance Listing Number 93.137 – Community Programs to Improve Minority Health Grant Program Significant Deficiency and Noncompliance over Reporting – Financial Report Repeat Finding: Yes, 2023-010 Criteria: Quarterly SF-425 Federal Financial Reports must be submitted to the HHS Payment Management System 30 days after the end of each quarter of the federal fiscal year. Condition and Context: We reviewed the SF-425 submitted for the period of July 1, 2021 through February 29, 2024 and noted the report was originally submitted on June 18, 2024. Quarterly reports as required were not submitted. Cause: Proper monitoring of grant report submissions was not performed. Effect or Potential Effect: Failure to comply with reporting requirements can result in deferral or restrictions of future funding decisions by the funding agency. Questioned Costs: None. Recommendation: Program management and the Finance Department should maintain a schedule of required reporting with corresponding due dates. A designated employee should be assigned to monitor the report submissions with the goal that reports should be submitted timely, in compliance with the grant agreements. Views of Responsible Officials: Management agrees with the finding. Refer to the Corrective Action Plan Section of this report.