Finding Text
Finding 2025-002 (Material Weakness and Compliance Finding - ASSISTANCE LISTINGS #16.575, #93.788, #10.557) Condition - Based on vouchers selected in our single audit testing as well as discussions throughout the audit, we noted that there is multiple cases across multiple agencies of late vouchering. Although timeliness of vouchers was specifically tested during the single audit, similar delays were observed with grants outside the single audit scope. Criteria – All grants across all agencies should be reconciled on a monthly basis to ensure timely and accurate vouchering. Cause – Vouchers were delayed for various reasons including the transition to Sage Intacct, staffing turnover and delays in receiving fully executed contracts. Effect – Late vouchering increases the risk of delayed or denied reimbursement from funders. Recommendation - As the Organization continues its transition to Sage Intacct, we recommend that monthly reconciliations be completed for all grants to strengthen and streamline the vouchering process. Additionally, all grant-related expenditures should be tracked and reconciled by grant each month to ensure that voucher preparation is efficient and minimizes delays.