Audit 396496

FY End
2025-06-30
Total Expended
$7.65M
Findings
9
Programs
24
Year: 2025 Accepted: 2026-03-30

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
1204869 2025-002 Material Weakness Yes C
1204870 2025-002 Material Weakness Yes CH
1204871 2025-002 Material Weakness Yes CH
1204872 2025-002 Material Weakness Yes CH
1204873 2025-002 Material Weakness Yes CL
1204874 2025-002 Material Weakness Yes CL
1204875 2025-002 Material Weakness Yes CL
1204876 2025-002 Material Weakness Yes CL
1204877 2025-002 Material Weakness Yes CL

Programs

ALN Program Spent Major Findings
10.557 WIC SPECIAL SUPPLEMENTAL NUTRITION PROGRAM FOR WOMEN, INFANTS, AND CHILDREN $1.56M Yes 1
93.042 SPECIAL PROGRAMS FOR THE AGING, TITLE VII, CHAPTER 2, LONG TERM CARE OMBUDSMAN SERVICES FOR OLDER INDIVIDUALS $478,887 Yes 0
16.575 CRIME VICTIM ASSISTANCE $425,833 Yes 1
93.623 BASIC CENTER GRANT $211,555 Yes 0
16.021 JUSTICE SYSTEMS RESPONSE TO FAMILIES $176,780 Yes 0
93.959 BLOCK GRANTS FOR PREVENTION AND TREATMENT OF SUBSTANCE ABUSE $172,781 Yes 0
93.788 OPIOID STR $143,948 Yes 1
14.267 CONTINUUM OF CARE PROGRAM $141,119 Yes 0
10.561 STATE ADMINISTRATIVE MATCHING GRANTS FOR THE SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM $130,574 Yes 0
93.354 PUBLIC HEALTH EMERGENCY RESPONSE: COOPERATIVE AGREEMENT FOR EMERGENCY RESPONSE: PUBLIC HEALTH CRISIS RESPONSE $127,024 Yes 0
16.588 VIOLENCE AGAINST WOMEN FORMULA GRANTS $102,743 Yes 0
93.575 CHILD CARE AND DEVELOPMENT BLOCK GRANT $95,055 Yes 0
93.243 SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES PROJECTS OF REGIONAL AND NATIONAL SIGNIFICANCE $94,033 Yes 0
94.002 AMERICORPS SENIORS RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) 94.002 $81,740 Yes 0
16.838 COMPREHENSIVE OPIOID, STIMULANT, AND OTHER SUBSTANCES USE PROGRAM $44,851 Yes 0
93.052 NATIONAL FAMILY CAREGIVER SUPPORT, TITLE III, PART E $41,674 Yes 0
16.726 JUVENILE MENTORING PROGRAM $40,614 Yes 0
93.747 ELDER ABUSE PREVENTION INTERVENTIONS PROGRAM $31,757 Yes 0
93.071 MEDICARE ENROLLMENT ASSISTANCE PROGRAM $28,320 Yes 0
93.779 CENTERS FOR MEDICARE AND MEDICAID SERVICES (CMS) RESEARCH, DEMONSTRATIONS AND EVALUATIONS $26,234 Yes 0
10.558 CHILD AND ADULT CARE FOOD PROGRAM $17,152 Yes 0
93.671 FAMILY VIOLENCE PREVENTION AND SERVICES/DOMESTIC VIOLENCE SHELTER AND SUPPORTIVE SERVICES $15,321 Yes 0
97.024 EMERGENCY FOOD AND SHELTER NATIONAL BOARD PROGRAM $4,348 Yes 0
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $43 Yes 0

Contacts

Name Title Type
YBJ8QWMMAHL5 Debra Polley Auditee
5184536650 Ariel Ruiz Auditor
No contacts on file

Notes to SEFA

General The accompanying schedule of expenditures of federal awards presents the activity of all federal awards programs of Catholic Charities of the Diocese of Albany, Inc. (the Organization) for the year ended June 30, 2025. Federal awards received directly from federal agencies, as well as federal awards passed through other government agencies, are included in the schedule. The Organization administers federal awards throughout the fourteen counties of the Diocese of Albany. This is accomplished through the use of local agencies. The local agencies are within the corporate structure of the Organization. These agencies include: - Catholic Charities of Columbia and Greene Counties (CCCG) - Catholic Charities of Delaware, Otsego, and Schoharie Counties (CCDOS) - Catholic Charities of Fulton and Montgomery Counties (CCFM) - Catholic Charities of Herkimer County (CCH) - Catholic Charities of Saratoga, Warren and Washington Counties (CCSWW) - Community Maternity Services (CMS) - Catholic Charities Housing Office (CCHO) - Catholic Charities Disabilities Services (CCDS) - Catholic Charities Care Coordination Services (CCCCS) - Catholic Charities Tri-County Services (CCTCS) - Catholic Charities Executive Office and Support Services (CCEOSS) The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the financial statements. Because the schedule presents only a selected portion of the operations of the Organization, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Organization. Basis of Accounting The accompanying schedule of expenditures of federal awards is presented using the accrual basis of accounting used by the Organization to report to the federal government in conformity with accounting principles generally accepted in the United States of America. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Relationship to Financial Statements Federal awards revenue is reported in the Organization’s financial statements as government grants and program services, except for "WIC Food Instruments" from the Nutrition Program for Women, Infants, and Children, which are not reported in the financial statements (see Note B). The Organization’s financial statements are presented in accordance with generally accepted accounting principles
The Organization, through its CCCG agency, receives "WIC Food Instruments" and administrative cost reimbursement from the New York State Department of Health (NYSDOH) under its Nutrition Program for Women, Infants, and Children -ASSISTANCE LISTING number 10.557. The U.S. Department of Agriculture has determined that "WIC Food Instruments" are "property in lieu of money" and, therefore, have been included in the schedule of expenditures of federal awards. Food instruments are reported at the value of food instruments that were issued to the program participants. A summary of the federal awards expended is as follows: ASSISTANCE LISTING Number 10.557 WIC Food Instruments (non-cash) $ 1,025,909 Administrative Costs (cash) 529,612 Total $1,555,521
The Organization had no federal loans or loan guarantees outstanding as of June 30, 2025
The Organization did not participate in any federal insurance programs for the year ended June 30, 2025.
Of the federal expenditures presented in the schedule of federal awards, the Organization provided no federal awards to sub-recipients.
The Organization has not elected to use the 10 percent de minimis indirect cost rate as allowed under the Uniform Guidance.

Finding Details

Finding 2025-002 (Material Weakness and Compliance Finding - ASSISTANCE LISTINGS #16.575, #93.788, #10.557) Condition - Based on vouchers selected in our single audit testing as well as discussions throughout the audit, we noted that there is multiple cases across multiple agencies of late vouchering. Although timeliness of vouchers was specifically tested during the single audit, similar delays were observed with grants outside the single audit scope. Criteria – All grants across all agencies should be reconciled on a monthly basis to ensure timely and accurate vouchering. Cause – Vouchers were delayed for various reasons including the transition to Sage Intacct, staffing turnover and delays in receiving fully executed contracts. Effect – Late vouchering increases the risk of delayed or denied reimbursement from funders. Recommendation - As the Organization continues its transition to Sage Intacct, we recommend that monthly reconciliations be completed for all grants to strengthen and streamline the vouchering process. Additionally, all grant-related expenditures should be tracked and reconciled by grant each month to ensure that voucher preparation is efficient and minimizes delays.