Finding Text
Program(s) Affected AL #93.558 Temporary Assistance for Needy Families, and CBH-25-8314 Homeless Youth Services, U.S. Department of Health and Human Services (DHHS), pass-through Maine Department of Health and Human Services, agreement period July 1, 2024 – June 30, 2026. Criteria Under the CBH-25-8314 contract, the Organization must develop a service plan within 30 days of intake. Condition and Context For contract CBH-25-8314, out of a nonstatistical sample of eight selected for testing, we identified that one selection did not have a service plan developed within 30 days. Questioned Costs N/A Cause and Effect There are insufficient procedures for ensuring timely and adequate documentation. If contract requirements are not met, funding could be restricted or reduced. Repeat Finding? Yes, Finding 2024-004, 2023-004. Recommendation We recommend the Organization redesign processes to be sure all documentation is maintained for each participant and auditable evidence is retained for verification in line with the contract requirements. Views of Responsible Officials and Planned Corrective Actions Management agrees with finding. See attached Planned Corrective Actions.