Finding Text
Assistance Listing, Federal Agency, and Program Name - 21.027 COVID 19 Coronavirus State and Local Fiscal Recovery Funds, Academic Catch up Program, ADN to BSN Completion Grant Program, Reconnect Age Expansion Grant Program Federal Award Identification Number and Year - SLFRP0127 and GG 186 240000003828 Pass through Entity - Michigan Community College Association and Michigan Department of Lifelong Education, Advancement, and Potential Finding Type - Material weakness Repeat Finding - No Criteria - When awarding contracts over $25,000, the College is required to review and maintain evidence that the vendors are neither suspended or debarred. Condition - The College did not perform suspension or debarment for vendors subject to the College's sole source justification procurement process. Questioned Costs - None If questioned costs are not determinable, description of why known questioned costs were undetermined or otherwise could not be reported - N/A Identification of How Questioned Costs Were Computed - None Context - Of the two purchases that were tested for suspension and debarment, there was not adequate documentation for the one vendor that was subject to the sole source procurement process to determine the College verified the vendor was not suspended or debarred. Cause and Effect - The College had not established a control to ensure that contracts and vendors subject to their sole source justification procurement process were reviewed for supsenion and debarment. Recommendation - The College should implement a process to review certificates or other support to verify that vendors are not suspended or debarred. Views of Responsible Officials and Planned Corrective Actions - The College will implement procedures to ensure suspension and debarment verification is consistently performed for vendors subject to sole source justification. Specifically, SAM.gov verification will be conducted and documented prior to approving a sole source request, during contract review, and before issuing a purchase order. A Procurement Checklist will be implemented to ensure this verification step is completed as part of the procurement process. Additionally, evidence of the SAM.gov search, such as a screenshot or saved record, will be retained in the procurement file to support compliance.