Finding 1191621 (2025-007)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-03-27

AI Summary

  • Issue: Public Housing files are missing important documents that are required for compliance.
  • Trend: This is a recurring problem, indicating a need for better document management practices.
  • Follow-up: Review and update filing procedures to ensure all necessary documentation is collected and maintained.

Finding Text

Missing Required Documentation from Public Housing files

Corrective Action Plan

While there were errors with missing documents, it should be noted that there were no rent calculation errors which could potentially lead to loss of funds. AHA will implement the recommendations for training. AHA is currently working on revising the quality control (QC) form with updated information as well as a place for names and completion dates. AHA will be sending all new employees to Rent Calculation class as well as sending all staff that worked on the files to 50058 update class. AHA Public Housing completed an AMP change to begin FY 2026. In that change we shifted properties to different offices and different Property staff.

Categories

HUD Housing Programs

Other Findings in this Audit

  • 1191620 2025-001
    Material Weakness Repeat
  • 1191622 2025-008
    Material Weakness Repeat
  • 1191623 2025-009
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.872 PUBLIC HOUSING CAPITAL FUND $4.47M
14.850 Public Housing Operating subsidy $4.13M
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS $1.37M
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $758,233
14.889 CHOICE NEIGHBORHOODS IMPLEMENTATION GRANTS $350,355
14.879 MAINSTREAM VOUCHERS $251,834