Finding Text
Finding number: 2025-002 Federal agency: U.S. Department of Education Programs: Student Financial Assistance Cluster Assistance Listing #: 84.063 and 84.268 Award year: 2025 Criteria Per 34 CFR 685.309(b) and NSLDS Enrollment Reporting guidance, institutions must report accurate enrollment status information to NSLDS, including the correct effective date of any status change, within required timeframes. Condition During testing of NSLDS Enrollment Reporting, 1 student out of a sample of 40 had an incorrect effective date reported to NSLDS. The effective date submitted did not match the student’s actual enrollment status change date per the Registrar’s records. Cause The incorrect effective date appears to have resulted from a data entry or system‐mapping error during the enrollment reporting process Effect Reporting inaccurate enrollment information may result in incorrect loan deferment or grace period calculations for the student and may impact the timing of loan repayment obligations. Questioned Costs Not applicable. Perspective Our sample was not, and was not intended to be, statistically valid. Of the 40 students selected for testing, 1 student, or 2.5% of our sample, had an incorrect effective date reported to NSLDS. Identification as a Repeat Finding, if applicable Not applicable. Recommendation The University should review its enrollment reporting procedures, including reconciliation between Registrar records and NSLDS submissions, to ensure effective dates are accurately captured and transmitted. Staff should be retrained as needed, and system controls should be reviewed for potential mapping or timing issues. View of Responsible Officials The University agrees with the finding.