Finding 1181698 (2025-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2025
Accepted
2026-03-20
Audit: 392951
Organization: City of Quincy, Illinois (IL)

AI Summary

  • Core Issue: Significant restatement of Fund Balance, Net Position, and Capital Assets was necessary due to inaccuracies in financial reporting.
  • Impacted Requirements: Internal controls must ensure accurate recording of accruals and deferrals for reliable financial statements.
  • Recommended Follow-Up: The City should enhance internal controls and conduct monthly financial reviews to ensure timely and accurate reporting before audits.

Finding Text

Finding 2025-001: Material Restatement to Fund Balance, Net Position, and Capital Assets Condition: During audit fieldwork, our testing resulted in a material restatement of Fund Balance, Net Position, and Capital Assets. Criteria: A good system of internal controls would provide for accurate recording of accruals and deferrals on a regular basis to provide for accurate financial reporting. Cause: Year-end entries related to fund balance, net position and fixed asset balances were required to accurately present the City’s financial statements. Effect: Material adjustments to the City’s fund balance, net position, and fixed asset balances were required to properly state the City’s prior year end balances. Recommendation: We recommend that the City implement effective internal controls in order to provide an accurate assessment of reporting requirements for year-end balances. This implementation of improved controls would result in the appropriate recognition of financial reporting requirements. Corrective Action Plan: The City should implement internal controls to properly record and adjust necessary capital asset balances on a timely basis prior to audit fieldwork. Additionally, the City Comptroller should provide monthly reviews of the financial statements..

Corrective Action Plan

Finding 2025–001: Material Restatement to Fund Balance, Net Position, and Capital Assets Condition: During audit fieldwork, our testing resulted in a material restatement of Fund Balance, Net Position, and Capital Assets. Plan: The City will implement internal controls to properly record and adjust necessary capital asset balances on a timely basis prior to audit fieldwork. Additionally, the City Comptroller will also provide monthly reviews of the financial statements. Anticipated Date of Completion: Fiscal Year Ending April 30, 2026 Name of Contact Person: Sheri Ray, Comptroller Management Response: Management acknowledges this finding and will work to correct it by the anticipated date of completion outlined above.

Categories

Cash Management Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1181697 2025-003
    Material Weakness Repeat
  • 1181699 2025-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $1.70M
20.509 FORMULA GRANTS FOR RURAL AREAS AND TRIBAL TRANSIT PROGRAM $657,635
20.106 AIRPORT IMPROVEMENT PROGRAM $394,195
20.505 METROPOLITAN TRANSPORTATION PLANNING AND STATE AND NON-METROPOLITAN PLANNING AND RESEARCH $119,990
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $76,623
16.710 PUBLIC SAFETY PARTNERSHIP AND COMMUNITY POLICING GRANTS $41,787
16.607 BULLETPROOF VEST PARTNERSHIP PROGRAM $8,152
20.600 STATE AND COMMUNITY HIGHWAY SAFETY $7,655
97.067 HOMELAND SECURITY GRANT PROGRAM $3,380
16.922 EQUITABLE SHARING PROGRAM $1,193