Finding 1180721 (2025-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-03-17
Audit: 392389
Organization: City of Willows (CA)

AI Summary

  • Core Issue: The City failed to monitor loan recipients as required by CDBG compliance rules.
  • Impacted Requirements: Annual monitoring of loan recipients was not conducted, leading to non-compliance with CDBG loan requirements.
  • Recommended Follow-Up: The City should create procedures to ensure timely completion of CDBG loan monitoring reports.

Finding Text

Name: Community Development Block Grant/State's Program and Non-Entitlement Grants in Hawaii CFDA #: 14.228 Federal Grantor: U.S. Department of Housing and Urban Development Pass-Through: State Department of Housing and Community Development Award No.: Various Year: 2024/2025 Compliance Requirement: Special Tests and Provisions; Criteria: The City is required to monitor loan recipients annually for compliance requirements. Condition: The City did not perform the required monitoring. Cause: There was not adequate monitoring of CDBG filing requirements related to the CDBG Annual Compliance Report. Effect: The City was not incompliance with the CDBG loan requirements. Questioned Costs: No questioned costs were identified as a result of our procedures. Context: The CDBG loan monitoring report was unavailable. Repeat Finding: This is not a repeating finding. Recommendation: We recommend that the City develop procedures to ensure that the CDBG loan monitoring reports be completed. Views of Responsible Officials and Planned Corrective Action: Refer to separate Management's Corrective Action Plan for views of responsible officials and management's responses.

Corrective Action Plan

We recommend that the City develop and maintain policies and procedures regarding loan monitoring and ensure that all documentation of loan monitoring be maintained on an annual basis. Management's Response: The City concurs with the finding. Responsible Individual: Marti Brown, City Manager, and Joei Harrison, Finance Director. Corrective Action Plan: The City will complete all required compliance reporting for CDBG activities in the futures. Anticipated Completion Date: July 2025

Categories

Special Tests & Provisions Subrecipient Monitoring Matching / Level of Effort / Earmarking

Programs in Audit

ALN Program Name Expenditures
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM $5.07M
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $1.85M
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $320,402