A. Incorrect Calculation of Return of Title IV Funds The District’s Central Financial Aid Unit will collaborate with the Office of Information Technology (OIT) to utilize the last date of academically related activity (also known as the last date of participation) as the withdrawal date for R2T4 (Return to Title IV) calculation purposes. Personnel Responsible for Implementation: Steve Giorgi Position of Responsible Personnel: District Financial Aid Systems Manager Expected Date of Implementation: Fall 2026 B. Distance Education (DE) Courses – Implementation of Formal Process to Determine Accuracy of Student Withdrawal Date – Partial Implementation of Prior Year Corrective Action Plan (CAP) The District’s Educational Program & Institutional Effectiveness office (EPIE) will continue to provide updated guidance and resources to enable faculty to identify academic participation in online classes and to accurately determine the last date of academically related activity. For distance education courses, the process will consistently translate instructor-documented last dates of academic participation, as captured on instructor exclusion rosters, into the withdrawal dates recorded in SIS for R2T4 calculation purposes. Personnel Responsible for Implementation: Mily Kudo Position of Responsible Personnel: Associate Vice Chancellor, Educational Programs and Institutional Effectiveness Expected Date of Implementation: Fall 2026