FAC Explorer

Finding 1180679 (2025-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-03-17
Audit: 392342
Organization: Los Angeles Community College District (CA)
Auditor: VASQUEZ & COMPANY LLP

AI Summary

  • Core Issue: Inaccurate enrollment effective dates were reported in the NSLDS for students at East Los Angeles College and Los Angeles Pierce College.
  • Impacted Requirements: Compliance with accurate reporting standards in the Campus-Level Record section of NSLDS.
  • Recommended Follow-Up: Review and correct enrollment effective dates for affected students to ensure accurate data reporting.

Finding Text

Special Tests and Provisions – Enrollment Reporting: Inaccurate Enrollment Effective Date Reported in the Campus-Level Record Data of the National Student Loan Data System (NSLDS) (Repeat Finding) East Los Angeles College Of the 20 students selected for testwork, we noted one (1) student had an enrollment status change from three-quarter time to half-time for which the enrollment effective date was incorrectly reported in the “Campus-Level Record” data section within NSLDS. While the District correctly reported the program enrollment date as 4/16/25 in the “Program-Level Record” data section of the NSLDS, the enrollment effective date was inaccurately reported as 5/13/2025 in the “Campus-Level Record” data in the NSLDS. Los Angeles Pierce College Of the 20 students tested selected for testwork, we noted one (1) student had an enrollment status change from three-quarter time to full-time for which the Enrollment Effective Date was incorrectly reported in the “Campus-Level Record” data section within NSLDS. While the District correctly reported the program enrollment effective date as 3/28/25 in the “Program-Level Record” data section of the NSLDS, the enrollment effective date was inaccurately reported as 4/15/25 in the “Campus-Level Record” data in the NSLDS.

Corrective Action Plan

The District’s Educational Programs & Institutional Effectiveness (EPIE) and Information Technology (IT) divisions will continue reviewing the current programming, analyzing test cases, and studying the more complex system changes required to address the misalignment between the student status effective date reported to the NSC and the date recorded in the PeopleSoft enrollment reporting system. Because the necessary programming updates are more intricate than initially anticipated, additional analysis and testing will be needed before implementing a long-term solution. EPIE will continue to monitor post-submission errors and warning reports to assess the effectiveness of the programming changes. Personnel Responsible for Implementation: Mily Kudo, Andrew Alvarez, Stan Levin Position of Responsible Personnel: Associate Vice Chancellor, IT Business Analyst, Research Analyst Expected Date of Implementation: March 2026

Categories

Special Tests & Provisions Student Financial Aid Reporting Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 1180676 2025-001
    Material Weakness Repeat
  • 1180677 2025-001
    Material Weakness Repeat
  • 1180678 2025-001
    Material Weakness Repeat
  • 1180680 2025-002
    Material Weakness Repeat
  • 1180681 2025-002
    Material Weakness Repeat
  • 1180682 2025-002
    Material Weakness Repeat
  • 1180683 2025-002
    Material Weakness Repeat
  • 1180684 2025-003
    Material Weakness Repeat
  • 1180685 2025-003
    Material Weakness Repeat
  • 1180686 2025-003
    Material Weakness Repeat
  • 1180687 2025-003
    Material Weakness Repeat
  • 1180688 2025-004
    Material Weakness Repeat
  • 1180689 2025-004
    Material Weakness Repeat
  • 1180690 2025-004
    Material Weakness Repeat
  • 1180691 2025-004
    Material Weakness Repeat
  • 1180692 2025-005
    Material Weakness Repeat
  • 1180693 2025-005
    Material Weakness Repeat
  • 1180694 2025-005
    Material Weakness Repeat
  • 1180695 2025-005
    Material Weakness Repeat
  • 1180696 2025-006
    Material Weakness Repeat
  • 1180697 2025-006
    Material Weakness Repeat
  • 1180698 2025-006
    Material Weakness Repeat
  • 1180699 2025-006
    Material Weakness Repeat
  • 1180700 2025-007
    Material Weakness Repeat
  • 1180701 2025-008
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.063 FEDERAL PELL GRANT PROGRAM $214.97M
84.268 FEDERAL DIRECT STUDENT LOANS $22.37M
84.031 HIGHER EDUCATION INSTITUTIONAL AID $5.78M
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $5.45M
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $4.59M
84.116 FUND FOR THE IMPROVEMENT OF POSTSECONDARY EDUCATION $4.47M
84.033 FEDERAL WORK-STUDY PROGRAM $3.77M
84.042 TRIO STUDENT SUPPORT SERVICES $2.81M
84.002 ADULT EDUCATION - BASIC GRANTS TO STATES $2.17M
84.047 TRIO UPWARD BOUND $2.14M
93.596 CHILD CARE MANDATORY AND MATCHING FUNDS OF THE CHILD CARE AND DEVELOPMENT FUND $1.90M
47.076 STEM EDUCATION (FORMERLY EDUCATION AND HUMAN RESOURCES) $1.46M
17.289 COMMUNITY PROJECT FUNDING/CONGRESSIONALLY DIRECTED SPENDING $1.04M
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $1.02M
93.493 CONGRESSIONAL DIRECTIVES $774,771
84.044 TRIO TALENT SEARCH $641,362
10.558 CHILD AND ADULT CARE FOOD PROGRAM $632,943
10.561 STATE ADMINISTRATIVE MATCHING GRANTS FOR THE SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM $408,936
17.261 WORKFORCE DATA QUALITY INITIATIVE (WDQI) $391,354
93.658 FOSTER CARE TITLE IV-E $354,101
94.006 AMERICORPS STATE AND NATIONAL 94.006 $317,119
84.335 CHILD CARE ACCESS MEANS PARENTS IN SCHOOL $311,111
84.126 REHABILITATION SERVICES VOCATIONAL REHABILITATION GRANTS TO STATES $269,624
10.223 HISPANIC SERVING INSTITUTIONS EDUCATION GRANTS $250,561
93.600 HEAD START $230,335
84.066 TRIO EDUCATIONAL OPPORTUNITY CENTERS $218,215
84.336 TEACHER QUALITY PARTNERSHIP GRANTS $208,827
93.575 CHILD CARE AND DEVELOPMENT BLOCK GRANT $158,626
84.305 EDUCATION RESEARCH, DEVELOPMENT AND DISSEMINATION $139,739
17.278 WIOA DISLOCATED WORKER FORMULA GRANTS $81,975
84.334 GAINING EARLY AWARENESS AND READINESS FOR UNDERGRADUATE PROGRAMS $81,916
45.031 AMERICAN LATINO MUSEUM INTERNSHIP AND FELLOWSHIP INITIATIVE $51,769
10.310 AGRICULTURE AND FOOD RESEARCH INITIATIVE (AFRI) $37,820
47.050 GEOSCIENCES $18,201