Finding 11800 (2023-001)

-
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2024-02-05

AI Summary

  • Core Issue: One tenant file lacked a signed EIV form, which is required for compliance.
  • Impacted Requirements: All tenant files must include a signed EIV form to meet regulatory standards.
  • Recommended Follow-up: Remind project personnel to ensure signed EIV forms are collected during tenant certification.

Finding Text

C. Findings and Questioned Costs - Major Federal Award Programs Audit DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2023-001: SECTION 223 (f), ASSISTANCE LISTING NUMBER 14.155 Condition: One of the four tenant files tested did not contain a signed EIV form. Criteria: All tenant files should contain a signed copy of the EIV form. Effect: There is no financial effect. Context: A sample of tenant files were selected for testing tenant information in the process of computing the tenant share of monthly rent. The test found one file that didn't include a signed copy of the tenant's EIV form. The non compliance did not have a financial effect. The details and results of the sample are as follows: Population -33, Dollars - N/A, Sample -4, Dollars - N/A, Not in Compliance - 1, Dollars - N/A, Questioned Costs - None, Cause: The management company failed to obtain a signed copy of the EIV form during the certification process. Recommendation: Project personnel should be reminded that obtaining a signed EIV form is an important step in tenant management. Views of Responsible Officials and Planned Corrective Actions: The Project agrees with the finding. Management will be reminded to obtain a signed EIV form from the tenant. Questioned Costs - Department of Housing and Urban Development - $0, Non-compliance code - R

Corrective Action Plan

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT NHHI - St. Paul Barrier Free Housing Corporation respectfully submits the following corrective action plan for the year ended September 30, 2023. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: September 30, 2023 The findings from the September 30, 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT - NONE, FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2023-001: SECTION 223 (f), ASSISTANCE LISTING NUMBER 14.155 One of the four tenant files tested did not contain a signed EIV form. Recommendation: Project personnel should be reminded that obtaining a signed EIV form is an important step in tenant management. Action Taken: The Project agrees with the finding. Management obtained a signed EIV form in November 2023. If the Department of Housing and Urban Development has questions regarding this plan, please call JoAnn Rademacher 651-639-9799.

Categories

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Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.155 Mortgage Insurance for the Purchase Or Refinancing of Existing Multifamily Housing Projects $1.55M
14.195 Section 8 Housing Assistance Payments Program $287,000