Finding Text
Finding 2025-001: AL #84.063 Federal Pell Grant Program Criteria: An institution must submit Pell Grant disbursement records to Common Origination and Disbursement (COD) no later than 15 days after making the disbursement or becoming aware of the need to adjust a previously reported disbursement (34 CFR 690.83). Condition: Out of a sample of forty Pell Grant students, our audit procedures found that the College did not report ten Pell Grant disbursements to COD within 15 days of crediting the student billing statements. Cause: The College’s mass processing system for reporting to COD was not performed frequently enough to report disbursements to COD timely. Effect: The College did not complete the required reporting within the required time frames. Questioned Costs: None Auditors’ Recommendation: The College should perform the mass processing for the reporting on a more frequent basis to ensure reporting to COD is timely. Views of Responsible Officials: The College agrees with the finding and, beginning in November 2025, increased the frequency of its mass processing system for more timely reporting.