FAC Explorer

Finding 1173996 (2025-004)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-02-17
Audit: 387647
Organization: College of Southern Idaho (ID)
Auditor: EIDE BAILLY LLP

AI Summary

  • Core Issue: The College failed to report changes in student enrollment status accurately and within the required 60-day timeframe.
  • Impacted Requirements: Compliance with 34 CFR 690.83(b)(2) and 34 CFR 685.309 regarding timely NSLDS reporting.
  • Recommended Follow-up: The Enrollment Services Office should enhance practices and controls to ensure accurate and timely reporting of enrollment status changes.

Finding Text

U.S. Department of Education Student Financial Assistance Cluster Federal Financial Assistance Listing Number(s): 84.063, 84.007, 84.268, 84.033 Compliance Requirement(s): Special Tests and Provisions – NSLDS Reporting Significant Deficiency in Internal Control Criteria: 34 CFR 690.83(b)(2) and 34 CFR 685.309 states that Institutions are responsible for timely and accurate reporting of a student’s enrollment status and changes in those enrollment statuses, whether they report directly or via a third-party servicer. When an Institution is made aware of a change in a student’s enrollment status, the Institution has 60 days to update the change in enrollment status via NSLDS. Condition: During our testing of compliance for Enrollment Reporting, there were 3 instances out of 60 where the College did not report a student’s change in enrollment status accurately or within the required time frame of 60 days from the effective date of the student’s change in enrollment status. Cause: Enrollment Services was not able to run accurate reports from their student information system, causing delays and accuracy issues with being able to accurately and timely report when students graduated or had a change in enrollment status. Effect: The student’s change in enrollment status was not accurately reported in NSLDS and/or was not reported timely. Questioned Costs: None reported. Context/Sampling: A nonstatistical sample of 60 participants out of 1,016 students who had a change in enrollment status were selected for testing. Repeat Finding from Prior Year(s): Yes, 2024-001 Recommendation: The Enrollment Services Office should review their current practices and controls over reporting changes in student’s enrollment statuses to ensure any change to a student’s enrollment status is reported both accurately and timely to NSLDS. Views of Responsible Officials: Management agrees with the finding.

Corrective Action Plan

Finding 2025-004 Finding Summary: 34 CFR 690.83(b)(2) and 34 CFR 685.309 states that Institutions are responsible for timely and accurate reporting of a student’s enrollment status and changes in those enrollment statuses, whether they report directly or via a third-party servicer. When an Institution is made aware of a change in a student’s enrollment status, the Institution has 60 days to update the change in enrollment status via NSLDS. During testing of compliance for Enrollment Reporting, there were 3 instances out of 60 where the College did not report a student’s change in enrollment status accurately or within the required time limit of 60 days from the effective date of the student’s change in enrollment status. Corrective Action Plan: Enrollment reporting has been centralized under a single point of contact, thereby mitigating risk, ensuring consistency, accountability, and regulatory compliance. This structure was formally implemented last summer with the hiring of an Academic Records Compliance Specialist, significantly strengthening oversight and operational controls. Responsible Individual(s): Monze Stark – Dean of Enrollment Services, Noah Briscoe – Assistant Registrar Anticipated Completion Date: 12/31/2025

Categories

Special Tests & Provisions Student Financial Aid Reporting Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1173982 2025-002
    Material Weakness Repeat
  • 1173983 2025-003
    Material Weakness Repeat
  • 1173984 2025-004
    Material Weakness Repeat
  • 1173985 2025-005
    Material Weakness Repeat
  • 1173986 2025-002
    Material Weakness Repeat
  • 1173987 2025-003
    Material Weakness Repeat
  • 1173988 2025-004
    Material Weakness Repeat
  • 1173989 2025-005
    Material Weakness Repeat
  • 1173990 2025-002
    Material Weakness Repeat
  • 1173991 2025-003
    Material Weakness Repeat
  • 1173992 2025-004
    Material Weakness Repeat
  • 1173993 2025-005
    Material Weakness Repeat
  • 1173994 2025-002
    Material Weakness Repeat
  • 1173995 2025-003
    Material Weakness Repeat
  • 1173997 2025-005
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.063 FEDERAL PELL GRANT PROGRAM $9.75M
93.600 HEAD START $9.59M
84.268 FEDERAL DIRECT STUDENT LOANS $1.39M
84.002 ADULT EDUCATION - BASIC GRANTS TO STATES $532,847
10.237 FROM LEARNING TO LEADING: CULTIVATING THE NEXT GENERATION OF DIVERSE FOOD AND AGRICULTURE PROFESSIONALS $528,594
84.031 INTERLIBRARY COOPERATION AND RESOURCE SHARING $423,316
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $350,957
84.334 GAINING EARLY AWARENESS AND READINESS FOR UNDERGRADUATE PROGRAMS $262,310
84.425 EDUCATION STABILIZATION FUND $250,000
10.558 CHILD AND ADULT CARE FOOD PROGRAM $233,543
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $221,044
84.335 CHILD CARE ACCESS MEANS PARENTS IN SCHOOL $189,930
84.033 FEDERAL WORK-STUDY PROGRAM $172,242
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $158,461
93.052 NATIONAL FAMILY CAREGIVER SUPPORT, TITLE III, PART E $120,689
59.037 SMALL BUSINESS DEVELOPMENT CENTERS $94,996
93.859 BIOMEDICAL RESEARCH AND RESEARCH TRAINING $61,110
93.053 NUTRITION SERVICES INCENTIVE PROGRAM $59,849
47.076 STEM EDUCATION (FORMERLY EDUCATION AND HUMAN RESOURCES) $43,984
93.048 SPECIAL PROGRAMS FOR THE AGING, TITLE IV, AND TITLE II, DISCRETIONARY PROJECTS $36,710
10.170 SPECIALTY CROP BLOCK GRANT PROGRAM - FARM BILL $35,519
93.071 MEDICARE ENROLLMENT ASSISTANCE PROGRAM $24,994
43.008 OFFICE OF STEM ENGAGEMENT (OSTEM) $20,160
93.042 SPECIAL PROGRAMS FOR THE AGING, TITLE VII, CHAPTER 2, LONG TERM CARE OMBUDSMAN SERVICES FOR OLDER INDIVIDUALS $14,913
93.043 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART D, DISEASE PREVENTION AND HEALTH PROMOTION SERVICES $13,698
93.045 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART C, NUTRITION SERVICES $9,304
93.072 LIFESPAN RESPITE CARE PROGRAM $9,290
93.044 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART B, GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $7,934
93.747 ELDER ABUSE PREVENTION INTERVENTIONS PROGRAM $4,705
45.025 PROMOTION OF THE ARTS PARTNERSHIP AGREEMENTS $3,706
10.226 SECONDARY EDUCATION, TWO-YEAR POSTSECONDARY EDUCATION, AND AGRICULTURE IN THE K-12 CLASSROOM $3,280