Finding 1173250 (2025-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-02-11
Audit: 386746
Organization: College of Eastern Idaho (ID)
Auditor: WIPFLI LLP

AI Summary

  • Answer: One student file was not updated in NSLDS within the required 60 days after a status change.
  • Trend: This indicates a potential issue with timely updates for student status changes.
  • List: Follow up to ensure all student status changes are certified within the 60-day timeframe.

Finding Text

The examination disclosed 1 student, out of 25 student files tested, in which NSLDS was not updated with the 60-day timeframe of their status change. The student graduated on May 9, 2025 but the status change was not certified until September 5, 2025.

Corrective Action Plan

Finding 2025-001 Incorrect NSLDS Reporting: The examination disclosed 1 student, out of 25 student files tested, in which NSLDS was not updated within the 60-daytimeframe of their status change. The student graduated on May 9, 2025 but the status change was not certified until September 5, 2025. Corrective Action Plan The College of Eastern Idaho Financial Aid Office and Registrar Office acknowledges the NSLDS reporting finding. Our corrective action plan will strengthen oversight procedures to ensure all student enrollment status changes are reported accurately and within the required 60-day timeframe. The Registrar's Office will implement a formalized reporting schedule with National Student Clearinghouse (NSC), to address enrollment changes occurring during non-standard reporting periods such as summer terms. In addition, the Registrar's Office will designate and train a second staff member authorized to report enrollment information to NSC as needed to ensure continuity and timely reporting. Person(s) Responsible: Raquel Cuevas, Tiffany Cleverly Timing for Implementation: Immediate 01.01.2026

Categories

Student Financial Aid

Programs in Audit

ALN Program Name Expenditures
84.063 FEDERAL PELL GRANT PROGRAM $4.35M
84.268 FEDERAL DIRECT STUDENT LOANS $2.68M
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $457,742
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $334,926
84.002 ADULT EDUCATION - BASIC GRANTS TO STATES $270,600
11.300 INVESTMENTS FOR PUBLIC WORKS AND ECONOMIC DEVELOPMENT FACILITIES $255,408
84.425 EDUCATION STABILIZATION FUND $250,000
93.434 EVERY STUDENT SUCCEEDS ACT/PRESCHOOL DEVELOPMENT GRANTS $92,346
93.859 BIOMEDICAL RESEARCH AND RESEARCH TRAINING $75,486
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $60,000
84.033 FEDERAL WORK-STUDY PROGRAM $50,000
17.289 SIMPSON COMMITTEE PROJECT GRANT $16,948
11.307 ECONOMIC ADJUSTMENT ASSISTANCE $12,901
84.334 GAINING EARLY AWARENESS AND READINESS FOR UNDERGRADUATE PROGRAMS $5,032